Executive Assistant

Job description

Company Description Working at The Adaptavist Group The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow. We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha! We make change happen. From anywhere. What we offer you We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices. Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS. Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work. Read our full list of benefits Job Description About the role An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the rapid growth we currently achieve into the foreseeable future, and supporting the team with the challenges that come with it. This role will primarily cover general administration, operational duties, and supporting global senior leaders by freeing them of tasks so they can focus on managing their areas of the business on a day-to-day basis. The role will involve daily challenges that require creative, collaborative solutions, working with various stakeholders, both internally and externally, at all levels. What you'll be doing Diary and Email Management Coordinate and organise senior leaders' diaries and inboxes across various time zones Respond to some emails where requested Administration Preparing agendas, writing minutes and attending meetings Organising and coordinating complex travel and accommodation requests Maintaining up-to-date personal documentation in a secure way Providing all relevant documentation for meetings ahead of time to ensure the senior leaders are prepared for meetings Project management Running and maintaining small projects and initiatives independently of the senior leaders Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget Stakeholder Management Build strong relationships with the current senior leadership team to ensure harmonious working relationships Engaging with and on behalf of the senior leaders with internal and external stakeholders at all levels Be visible to The Adaptavist Group employees as the point of contact for senior leaders Travel This role may involve business trips in the regions in which we operate across EMEA, APAC and AMER Qualifications What we're looking for Comfortable use and good knowledge of Apple Mac Business/office software tools (Word, Excel, PowerPoint), Google Sheets/Docs, Trello, Slack, Telegram Excellent planning and organisational skills - you'll be detail-oriented and thrive on delivering good results Strong English communication skills - verbal and written Display a high degree of resilience in an environment which is constantly changing Comfortable working on the go, whilst travelling. Experience with Jira and Confluence is desirable but not necessary Data and Analytics understanding and interest Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders Creative approach to problem-solving Ability to demonstrate discretion and confidentiality at all times Have a flexible and adaptive style to working, a positive attitude, team player and have a good sense of humour Ability to work well under pressure and prioritise workload proactively Additional Information Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet. Drop us your application, we’d love to hear from you! What to expect We have published some support on Interviewing with The Adaptavist Group to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG. You can read them here Equal opportunities for everyone At The Adaptavist Group , we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. Recruitment fraud notice We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process. We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision. Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group. If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.