GBC is hiring an Executive Assistant to serve as a trusted operational partner to a highly engaged CEO and provide secondary support to the COO. The ideal candidate is comfortable operating in a fast-paced environment, remains adaptable as priorities shift, and exercises sound judgement, professionalism, and discretion in supporting executive leadership. This role requires a highly organized professional who can anticipate needs, manage complex scheduling and logistics, and ensure executive priorities remain on track. The ability to create structure in a dynamic environment, manage competing priorities with accuracy and attention to detail, and build effective relationships across a variety of stakeholders will be critical to success. Strong communication skills, discretion, professionalism, confidence, and tact are essential. KEY RESPONSIBILITIES Calendar & Meeting Management Manage the CEO’s complex, fast-moving calendar — anticipating conflicts, protecting strategic time, communicating with participants and internal stakeholders, and proactively flagging issues. Prepare the CEO for every engagement: briefing documents, background research, and context — delivered ahead of time, formatted for quick consumption. Prioritize competing scheduling requests and escalate sensitive decisions as appropriate. Coordinate pre- and post-meeting activities, working with other staff for room setup, food, transportation, and follow-up. Serve as a primary point of coordination for CEO scheduling and communications while maintaining professional relationships with internal and external stakeholders. Assist the COO with scheduling and execution of key external and internal meetings. Priority & Task Management Liaise with staff, board members, and external partners on behalf of the CEO and COO — ensuring timely follow-up and alignment with organizational priorities. Track key action items, deadlines, and follow-up requests for the CEO and COO, ensuring commitments are documented and completed on time. Coordinate travel end-to-end for CEO and COO: flights, ground transportation, accommodations, and itineraries. Complete and submit credit card reconciliations for the CEO and COO. Other duties as assigned, including handling general administrative tasks for the CEO and COO (i.e., phone inquiries, support internal operations and support preparations for events) and coordinating speaking engagements and external event participation. Administrative Support & Communications Draft, edit, and send CEO correspondence with accuracy and appropriate organizational voice. Leverage technology tools and support quality data capture in GBC’s core systems, (i.e., Salesforce, SharePoint, Monday.com) Coordinate with internal teams to gather information and materials needed for meetings, projects, and communications. Requirements3–5+ years of Executive Assistant experience supporting C-suite executives, ideally in a fast-paced civic, nonprofit, or mission-driven environment. High level of discretion and professionalism: board matters, personnel decisions, and organizational strategy are kept strictly confidential. Strong organizational and time-management skills Ability to interact with and represent GBC with CEO-level executives and their assistants with a service mindset, professionalism and discretion Excellent verbal communication skills. Strong writing and editing skills, with meticulous attention to detail. Strong interpersonal and communication skills, including the ability to build relationships across a variety of stakeholders and navigate competing requests with professionalism and tact. High level of proficiency in MS Office Suite. Experience with Salesforce, Monday.com and other relevant software preferred Experience working in a dynamic and fast-paced environment. BenefitsCOMPENSATION The salary range for this position is $70,000-80,000 commensurate with qualifications and experience, with potential for an annual bonus based on performance. The Greater Baltimore Committee shall provide equal employment opportunity to all qualified candidates, and will consider candidates without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected basis.
GBC is hiring an Executive Assistant to serve as a trusted operational partner to a highly engaged CEO and provide secondary support to the COO. The ideal candidate is comfortable operating in a fast-paced environment, remains adaptable as priorities shift, and exercises sound judgement, professionalism, and discretion in supporting executive leadership.
This role requires a highly organized professional who can anticipate needs, manage complex scheduling and logistics, and ensure executive priorities remain on track. The ability to create structure in a dynamic environment, manage competing priorities with accuracy and attention to detail, and build effective relationships across a variety of stakeholders will be critical to success. Strong communication skills, discretion, professionalism, confidence, and tact are essential.
KEY RESPONSIBILITIES
Calendar & Meeting Management
- Manage the CEO’s complex, fast-moving calendar — anticipating conflicts, protecting strategic time, communicating with participants and internal stakeholders, and proactively flagging issues.
- Prepare the CEO for every engagement: briefing documents, background research, and context — delivered ahead of time, formatted for quick consumption.
- Prioritize competing scheduling requests and escalate sensitive decisions as appropriate.
- Coordinate pre- and post-meeting activities, working with other staff for room setup, food, transportation, and follow-up.
- Serve as a primary point of coordination for CEO scheduling and communications while maintaining professional relationships with internal and external stakeholders.
- Assist the COO with scheduling and execution of key external and internal meetings.
Priority & Task Management
- Liaise with staff, board members, and external partners on behalf of the CEO and COO — ensuring timely follow-up and alignment with organizational priorities.
- Track key action items, deadlines, and follow-up requests for the CEO and COO, ensuring commitments are documented and completed on time.
- Coordinate travel end-to-end for CEO and COO: flights, ground transportation, accommodations, and itineraries.
- Complete and submit credit card reconciliations for the CEO and COO.
- Other duties as assigned, including handling general administrative tasks for the CEO and COO (i.e., phone inquiries, support internal operations and support preparations for events) and coordinating speaking engagements and external event participation.
Administrative Support & Communications
- Draft, edit, and send CEO correspondence with accuracy and appropriate organizational voice.
- Leverage technology tools and support quality data capture in GBC’s core systems, (i.e., Salesforce, SharePoint, Monday.com)
- Coordinate with internal teams to gather information and materials needed for meetings, projects, and communications.
Requirements
- 3–5+ years of Executive Assistant experience supporting C-suite executives, ideally in a fast-paced civic, nonprofit, or mission-driven environment.
- High level of discretion and professionalism: board matters, personnel decisions, and organizational strategy are kept strictly confidential.
- Strong organizational and time-management skills
- Ability to interact with and represent GBC with CEO-level executives and their assistants with a service mindset, professionalism and discretion
- Excellent verbal communication skills. Strong writing and editing skills, with meticulous attention to detail.
- Strong interpersonal and communication skills, including the ability to build relationships across a variety of stakeholders and navigate competing requests with professionalism and tact.
- High level of proficiency in MS Office Suite. Experience with Salesforce, Monday.com and other relevant software preferred
- Experience working in a dynamic and fast-paced environment.
Benefits
COMPENSATION
The salary range for this position is $70,000-80,000 commensurate with qualifications and experience, with potential for an annual bonus based on performance.
The Greater Baltimore Committee shall provide equal employment opportunity to all qualified candidates, and will consider candidates without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected basis.
The Greater Baltimore Committee (GBC) is the leading voice for the private sector in the Baltimore region, providing insightful economic and civic leadership to drive collective impact. Composed of more than 400 organizations, including large, mid-size, and small companies, nonprofits, foundations, and educational and healthcare institutions, the GBC is dedicated to fostering the prosperity of the Baltimore Region. In 2022, the GBC merged with the Economic Alliance, hiring new leadership after more than two decades. In May 2023, the GBC announced a multi-year agenda to position the organization to:
Create and lead an economic path for the Greater Baltimore region.
Aggressively pursue game-changing opportunities.
Collaborate to transform the region’s transportation, infrastructure, and public safety challenges.
Foster a more equitable region.
The GBC announced 12 initiatives for 2024 - 2026:Economic Opportunity
Develop a ten-year economic opportunity plan to build consensus for the region’s economic future.
Develop the Greater Baltimore brand to amplify our dynamic regional assets and civic progress.
Partner with economic, community, and development leaders to ensure strategic investments in the region are successful.
Pursue game-changing opportunities and federal funding to advance equitable growth.
Partner with the public sector to support local, domestic, and foreign direct investment and expansion in the region.
Transportation and Infrastructure
Advance Baltimore’s Transit Future Campaign.
Advance major infrastructure investments in the region to better connect our communities and accelerate long-term opportunity.
Collective Impact. GBC partners and members will collaborate to…
Reduce gun violence.
Support Baltimore police officer retention and recruitment.
Tackle the vacancy issue in Baltimore City and support neighborhood redevelopment.
Support local hiring and procurement.
Increase entrepreneurship and the ease of doing business in the region.
ORGANIZATIONThe GBC’s staff structure includes five teams, with staff leads who report directly to the CEO.Operations:
Fiscal, operational, and HR leadership for organization.
Support CEO, Board to establish corporate governance and execution of mission.
Policy and Research:
Shape and publish public policy, data-driven research, and bold strategies to support the region’s vitality and economic growth.
Proactively engage with elected officials, partners, and stakeholders to advance GBC’s agenda.
Communications:
Shape GBC’s message and communications strategy. Grow and modernize our audience, improving how we interact with members, stakeholders, and amplify civic progress in Baltimore.
Execute the regional marketing and balance perspective on the Baltimore Region as a place to invest and expand.
Manage and solidify support for GBC’s events and engagement.
Partnerships
Develop and establish GBC’s new membership and engagement model.
Develop and orient GBC’s committee and member collaborations toward high-value impact.
Establish and manage partnerships with local, state, and national peers to advance the Greater Baltimore region.
Business & Economic Investment
Support the Baltimore Region's federal tech hub designation and the regional innovation office.
Lead regional business retention, expansion, and retention efforts.
Work with public and private partners to support investment in regionally significant activity centers and projects.
The Greater Baltimore Committee (GBC) is the leading voice for the private sector in the Baltimore region, providing insightful economic and civic leadership to drive collective impact. Composed of more than 400 organizations, including large, mid-size, and small companies, nonprofits, foundations, and educational and healthcare institutions, the GBC is dedicated to fostering the prosperity of the Baltimore Region.
In 2022, the GBC merged with the Economic Alliance, hiring new leadership after more than two decades. In May 2023, the GBC announced a multi-year agenda to position the organization to:
- Create and lead an economic path for the Greater Baltimore region.
- Aggressively pursue game-changing opportunities.
- Collaborate to transform the region’s transportation, infrastructure, and public safety challenges.
- Foster a more equitable region.
The GBC announced 12 initiatives for 2024 - 2026:
Economic Opportunity
- Develop a ten-year economic opportunity plan to build consensus for the region’s economic future.
- Develop the Greater Baltimore brand to amplify our dynamic regional assets and civic progress.
- Partner with economic, community, and development leaders to ensure strategic investments in the region are successful.
- Pursue game-changing opportunities and federal funding to advance equitable growth.
- Partner with the public sector to support local, domestic, and foreign direct investment and expansion in the region.
Transportation and Infrastructure
- Advance Baltimore’s Transit Future Campaign.
- Advance major infrastructure investments in the region to better connect our communities and accelerate long-term opportunity.
Collective Impact. GBC partners and members will collaborate to…
- Reduce gun violence.
- Support Baltimore police officer retention and recruitment.
- Tackle the vacancy issue in Baltimore City and support neighborhood redevelopment.
- Support local hiring and procurement.
- Increase entrepreneurship and the ease of doing business in the region.
ORGANIZATION
The GBC’s staff structure includes five teams, with staff leads who report directly to the CEO.
Operations:
- Fiscal, operational, and HR leadership for organization.
- Support CEO, Board to establish corporate governance and execution of mission.
Policy and Research:
- Shape and publish public policy, data-driven research, and bold strategies to support the region’s vitality and economic growth.
- Proactively engage with elected officials, partners, and stakeholders to advance GBC’s agenda.
Communications:
- Shape GBC’s message and communications strategy. Grow and modernize our audience, improving how we interact with members, stakeholders, and amplify civic progress in Baltimore.
- Execute the regional marketing and balance perspective on the Baltimore Region as a place to invest and expand.
- Manage and solidify support for GBC’s events and engagement.
Partnerships
- Develop and establish GBC’s new membership and engagement model.
- Develop and orient GBC’s committee and member collaborations toward high-value impact.
- Establish and manage partnerships with local, state, and national peers to advance the Greater Baltimore region.
Business & Economic Investment
- Support the Baltimore Region's federal tech hub designation and the regional innovation office.
- Lead regional business retention, expansion, and retention efforts.
- Work with public and private partners to support investment in regionally significant activity centers and projects.
