Executive Assistant

Job description

About Norm Ai Norm Ai, the agentic law company, has a client base with a combined $30 trillion in assets under management. Norm Ai pioneered Legal Engineering, the process that empowers lawyers to build and supervise domain-specific AI agents with Norm’s proprietary suite of no-code software tools. Norm Ai technology is deployed inside many of the largest and most consequential institutions in the world. Norm Ai is also the technology behind Norm Law, LLP, a separate but affiliated AI-native law firm built for the era of agentic AI. Norm Law’s attorneys advise leading institutions across private funds, private equity, venture capital, real estate, registered funds, and financial regulation, using the same legal intelligence platform that powers Norm Ai’s products. AI Fluency: Norm Ai expects all team members to be fluent in AI. Successful candidates actively use AI in their day-to-day work to support thinking, creation, and problem-solving. They use it to improve the quality and speed of their work and to continuously refine how work gets done end-to-end. Candidates should be prepared to demonstrate and discuss their AI usage throughout the interview process, including concrete examples of tools, workflows, and outcomes. We look for practical, hands-on experience, not theoretical familiarity. About the Role We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role — you'll be the operational backbone that allows the Partners to work at their highest level, and your contributions will be felt across the team every day. Responsibilities - Calendar Management: - Manage and optimize complex calendars for one or more busy executives - Resolve scheduling conflicts and proactively prioritize commitments - Communication Support: - Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests - Manage, prioritize, and triage incoming messages and correspondence - Draft and edit communications on behalf of executives as needed - Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions - Meeting and Event Coordination: - Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed - Support planning and execution of events such as conferences and team offsites - Travel Arrangements: - Arrange travel for executives, including flights, accommodations, dining, and transportation - Prepare and manage travel itineraries and any related documentation - Administrative Support: - Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized - Perform ad-hoc administrative tasks as needed to support executive effectiveness Skills & Experience - Core - Bachelor’s degree - 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment - Excellent organizational and time management skills, with a resourceful mindset - Strong written and verbal communication skills - Proficiency in Google Workspace and ability to quickly learn new tools - High attention to detail and accuracy - Ability to handle sensitive and confidential information with discretion - Proactive in identifying and improving inefficient processes - Comfortable navigating changing priorities and ambiguity Skills & Experience - Pluses - Experience in high growth start-ups - Experience planning and managing events Comp and Benefits $110,000 - $145,000 a year The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement. You'll thrive in our fast-paced learning environment where professional growth is constant. This role will be 5 days a week in our NYC office located at 7 World Trade. If you’re interested in the role but aren’t sure whether you’re a good fit, we’d still like to hear from you. To learn more about Norm Ai, visit our website https://www.norm.ai.