Executive Assistant

Job description

About Standard Bots Standard Bots is building the next generation of industrial robots -- hardware that's powerful, affordable, and designed to scale. We're the largest U.S. AI-native industrial robotics company, trusted by organizations ranging from independent machine shops to NASA and Lockheed Martin, and we're moving fast. This role is central to that. Note: This role is hybrid, with three days per week on-site at our Glen Cove, NY manufacturing facility. The Role We're looking for an Executive Assistant to serve as the right hand to our President, who oversees the entire organization -- sales, applications engineering, go-to-market, marketing, operations, finance, HR, etc. This is a high-trust, high-visibility role at the center of how our President operates day-to-day. You'll manage scheduling, keep communications organized, track follow-ups, and make sure nothing falls through the cracks across a fast-moving start-up company. When on-site at our Glen Cove facility, you'll also help with light office coordination -- greeting visitors, supporting team events, and keeping things running smoothly on the floor. This is a role for someone who is proactive by nature, comfortable operating with partial information, and takes genuine pride in making a busy executive more effective. What You'll Do Executive Support - Manage the President's calendar, scheduling, and travel logistics -- prioritizing ruthlessly and protecting time for what matters most - Prepare agendas, briefing materials, and presentations for internal and external meetings - Track action items and follow-ups from meetings, ensuring nothing slips - Coordinate internal and external meetings with customers, partners, investors, and cross-functional leadership - Help draft and organize communications on behalf of the President when needed Coordination & Execution - Keep documents, presentations, and meeting notes organized and accessible - Track deadlines and commitments across the commercial org involving the President - Help coordinate cross-functional meetings and leadership discussions - Support preparation for board meetings, offsites, sales reviews, and company events Office Coordination (When On-Site) - Greet guests and coordinate visitor logistics at our Glen Cove facility - Assist with team lunches, leadership meetings, and small on-site events - Help maintain a welcoming and organized office environment - Handle light office supply and logistics needs What We're Looking For - 3-7 years of experience as an Executive Assistant, Administrative Assistant, or in an operations coordination role -- supporting a senior executive in a fast-moving environment - Highly organized and detail-oriented -- you track everything, miss nothing, and keep systems that others can rely on - Strong written communication -- clear, professional, and appropriately calibrated for external audiences including customers and partners - High level of discretion and reliability -- you handle sensitive information without it going further - Comfortable managing multiple shifting priorities at once without losing composure - Proactive rather than reactive -- you anticipate needs, flag issues early, and solve problems independently before escalating - Comfortable in a startup environment where the playbook changes and ambiguity is the norm Nice to Have - Experience supporting a sales, GTM, or commercial leader specifically - Familiarity with CRM tools (HubSpot, Salesforce) or project management platforms - Exposure to a manufacturing, hardware, or industrial technology environment - Interest in robotics, automation, or deep tech Compensation and Benefits The salary range for this role is $130,000 to $180,000, depending on experience. Base salary is just one part of the overall compensation at Standard Bots. All Full-Time Employees are eligible for Employee Stock Options. We also offer a package of benefits including paid time off, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees.