Executive Assistant

Job description

WHY HARVEY At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you. At Harvey, the future of professional services is being written today — and we’re just getting started. ROLE OVERVIEW Harvey is seeking highly strategic, proactive, and polished Executive Assistants to support senior leaders across the organization. This role goes beyond traditional administrative support. It requires a partner who can help maximize executive leverage, operate as a force multiplier, and bring structure to a fast-moving, high-stakes environment. The ideal candidate has experience supporting senior, externally-facing executives and is comfortable navigating complex stakeholder landscapes across internal teams, customers, and partners. This person exercises strong judgment, is highly discerning about priorities, and plays an active role in ensuring the executive’s time is deployed against the highest-impact opportunities. They bring a track record of owning executive time, acting as an opinionated partner, and helping drive meaningful business outcomes. WHAT YOU'LL DO - Drive executive leverage by owning and optimizing complex calendars, ensuring time is allocated to the highest-priority internal and external engagements - Act as a strategic gatekeeper for the executive’s time, triaging inbound requests, prioritizing effectively, and making clear, confident recommendations on where attention is needed - Operate and scale the executive request flow, bringing structure and clarity across a wide set of stakeholders and ensuring efficient intake, prioritization, and follow-through - Serve as a central point of coordination across internal teams and external stakeholders, ensuring communication is seamless, proactive, and high quality while maintaining strong relationships - Own meeting preparation end to end, including agenda setting, materials development, and driving follow-ups to ensure strong execution and momentum - Manage complex inboxes and communications, helping synthesize information, draft responses, and ensure the executive is consistently well-prepared and ahead by surfacing key decisions and recommending actions - Plan and execute high-impact travel and logistics with a focus on efficiency, foresight, and minimizing friction - Support strategic projects and initiatives, bringing organization, follow-through, and a bias for action - Contribute to presentations and materials, ensuring executive communications are clear, polished, and aligned to priorities - Act as a steady, calm, and positive presence across a broad set of relationships, helping maintain alignment and trust - Handle highly sensitive and confidential information with discretion and sound judgment WHAT YOU HAVE - 3+ years of experience supporting senior executives, ideally in a high-growth, externally-facing environment, with a strong preference for experience supporting C-level or equivalent leaders - Proven ability to manage complex stakeholder ecosystems, including senior external partners and cross-functional internal teams - Strong judgment and prioritization skills, with the ability to triage competing demands and make clear, confident decisions on behalf of the executive - Experience managing high-volume, complex inboxes and communications, with a focus on creating leverage and clarity while proactively driving decision-making - Track record of building and operating scalable systems for managing requests, workflows, and executive engagement - Exceptional communication skills, with the ability to draft executive-level messaging and engage credibly with senior stakeholders - High degree of professionalism and executive presence, with the ability to influence and build trust across all levels of an organization - Calm, steady, and solutions-oriented under pressure, with the ability to bring structure to ambiguous situations - Highly proactive and resourceful, with a strong ownership mindset and bias for action - Discreet and trustworthy when handling sensitive information COMPENSATION $113,000 - $169,600 USD DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES HERE https://harveyai.notion.site/Harvey-Candidate-Privacy-Notices-319ac3fcdd7a803bb807d5094f249922?pvs=74. #LI-TA1 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai