Executive Assistant – Calendar, Travel & Executive SupportFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.What You’ll OwnCalendar & Executive SupportManage complex calendars across multiple time zonesCoordinate meetings, calls, appointments, and scheduling prioritiesResolve conflicts and protect executive focus timeManage scheduling through Google Calendar, Outlook, Calendly, and similar toolsInbox & CommunicationManage and prioritize executive inboxesDraft and proofread professional emails and correspondenceScreen meeting requests, messages, and prioritiesCoordinate communication with clients, teams, and external stakeholdersMeetings & Follow-ThroughPrepare agendas, briefing notes, and meeting materialsGather relevant information before executive meetingsTake notes and track action itemsFollow up with stakeholders to ensure commitments and deadlines are metTravel & LogisticsCoordinate domestic and international travelBook flights, hotels, transportation, and detailed itinerariesHandle last-minute travel and scheduling changesSupport expense tracking and reimbursementsProjects & AdministrationTrack executive priorities and ongoing projectsConduct research and prepare concise reports or summariesMaintain organized digital files and documentationHandle sensitive information with professionalism and discretionWhat We’re Looking For3+ years of Executive Assistant or senior administrative experienceExperience directly supporting senior executivesStrong calendar management across multiple time zonesExcellent written and spoken EnglishStrong proficiency with Google Workspace and Microsoft OfficeExceptional organization, prioritization, and attention to detailStrong follow-through and ability to work independentlyProfessional handling of confidential informationFlexibility to support U.S. client business hoursNice to HaveStartup, agency, consulting, or high-growth company experienceExperience supporting multiple executivesFamiliarity with Slack, Zoom, Notion, Asana, or similar toolsOperations or project coordination experienceWhat Success Looks LikeExecutive calendars remain accurate and optimizedScheduling conflicts and administrative delays are minimizedImportant emails and follow-ups never get missedMeetings are properly prepared and action items are completedTravel runs smoothly, including last-minute changesLeadership can confidently rely on your organization and executionWhy This Role Stands OutDirect exposure to senior leadership and decision-makersHigh ownership and visibilityOpportunity to develop executive operations experienceFully remote environmentGrowth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff rolesInterview ProcessInitial ScreeningSpark Hire Intro VideoRecruiter InterviewPractical Executive Support / Scheduling TaskClient InterviewOffer & OnboardingApply NowIf you’re an experienced Executive Assistant who excels at calendar management, executive communication, travel coordination, and proactive follow-through, we’d love to hear from you.#ExecutiveAssistant #ExecutiveSupport #RemoteEA #CalendarManagement #AdministrativeSupport #ExecutiveOperations #RemoteJobs #VirtualAssistant #OperationsSupport #ChiefOfStaff
Executive Assistant – Calendar, Travel & Executive Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.
This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.
We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.
What You’ll Own
Calendar & Executive Support
- Manage complex calendars across multiple time zones
- Coordinate meetings, calls, appointments, and scheduling priorities
- Resolve conflicts and protect executive focus time
- Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools
Inbox & Communication
- Manage and prioritize executive inboxes
- Draft and proofread professional emails and correspondence
- Screen meeting requests, messages, and priorities
- Coordinate communication with clients, teams, and external stakeholders
Meetings & Follow-Through
- Prepare agendas, briefing notes, and meeting materials
- Gather relevant information before executive meetings
- Take notes and track action items
- Follow up with stakeholders to ensure commitments and deadlines are met
Travel & Logistics
- Coordinate domestic and international travel
- Book flights, hotels, transportation, and detailed itineraries
- Handle last-minute travel and scheduling changes
- Support expense tracking and reimbursements
Projects & Administration
- Track executive priorities and ongoing projects
- Conduct research and prepare concise reports or summaries
- Maintain organized digital files and documentation
- Handle sensitive information with professionalism and discretion
What We’re Looking For
- 3+ years of Executive Assistant or senior administrative experience
- Experience directly supporting senior executives
- Strong calendar management across multiple time zones
- Excellent written and spoken English
- Strong proficiency with Google Workspace and Microsoft Office
- Exceptional organization, prioritization, and attention to detail
- Strong follow-through and ability to work independently
- Professional handling of confidential information
- Flexibility to support U.S. client business hours
Nice to Have
- Startup, agency, consulting, or high-growth company experience
- Experience supporting multiple executives
- Familiarity with Slack, Zoom, Notion, Asana, or similar tools
- Operations or project coordination experience
What Success Looks Like
- Executive calendars remain accurate and optimized
- Scheduling conflicts and administrative delays are minimized
- Important emails and follow-ups never get missed
- Meetings are properly prepared and action items are completed
- Travel runs smoothly, including last-minute changes
- Leadership can confidently rely on your organization and execution
Why This Role Stands Out
- Direct exposure to senior leadership and decision-makers
- High ownership and visibility
- Opportunity to develop executive operations experience
- Fully remote environment
- Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles
Interview Process
- Initial Screening
- Spark Hire Intro Video
- Recruiter Interview
- Practical Executive Support / Scheduling Task
- Client Interview
- Offer & Onboarding
Apply Now
If you’re an experienced Executive Assistant who excels at calendar management, executive communication, travel coordination, and proactive follow-through, we’d love to hear from you.
#ExecutiveAssistant #ExecutiveSupport #RemoteEA #CalendarManagement #AdministrativeSupport #ExecutiveOperations #RemoteJobs #VirtualAssistant #OperationsSupport #ChiefOfStaff
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
