Executive Assistant – Executive Support, Calendar & OperationsFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage schedules, communications, travel, meetings, priorities, and day-to-day operational execution.If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit.What You’ll OwnCalendar & Executive SupportManage complex executive calendars across multiple time zonesCoordinate meetings, appointments, events, and scheduling prioritiesResolve conflicts and proactively protect executive timeManage changing priorities with urgency and accuracyCommunication & CorrespondenceManage and prioritize executive inboxes and requestsDraft and proofread professional emails, memos, and communicationsLiaise with clients, vendors, employees, and external stakeholdersHandle confidential information with discretionMeetings & Follow-UpPrepare agendas, briefing notes, talking points, and meeting materialsCoordinate Zoom and other meeting logisticsTake meeting notes and track action itemsFollow up with stakeholders to ensure deadlines and commitments are metTravel & LogisticsCoordinate domestic and international travelBook flights, hotels, transportation, and other arrangementsPrepare detailed itineraries and manage last-minute changesHandle expense reports and reimbursementsProjects & OperationsTrack executive priorities, projects, deadlines, and deliverablesConduct research and prepare reports or summariesCoordinate across teams to keep initiatives movingMaintain organized digital files and executive documentationImprove administrative workflows and processes where neededRequirements3+ years of Executive Assistant experience supporting senior executives or leadership teamsStrong experience managing complex calendars, travel, and executive logisticsProficiency with Google Workspace and Microsoft OfficeExcellent written and verbal English communicationStrong organizational, multitasking, and prioritization skillsHigh attention to detail and follow-throughAbility to anticipate needs and solve problems independentlyProfessional handling of confidential informationComfortable working during U.S. business hours with flexibility around executive prioritiesNice to HaveExperience supporting multiple executivesStartup, professional services, or high-growth company experienceFamiliarity with Slack, Zoom, Notion, Asana, or similar toolsProject or operations coordination experienceWhat Success Looks LikeExecutive calendars remain accurate and well optimizedScheduling conflicts and administrative delays are minimizedMeetings are properly prepared and followed upTravel runs smoothly, including last-minute changesExecutive priorities and action items stay on trackLeadership spends less time on administrative coordinationCommunication remains professional, timely, and organizedWhy JoinFully remote positionDirect exposure to senior leadershipHigh ownership and visibility across executive operationsOpportunity to support important business initiativesGrowth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff pathwaysInterview ProcessInitial Application ReviewSpark Hire Intro VideoPavago Recruiter InterviewPractical Executive Support AssessmentClient InterviewOffer & OnboardingApply NowIf you’re an experienced Executive Assistant who excels at organization, communication, calendar management, travel coordination, and executive support, we’d love to hear from you.#ExecutiveAssistant #ExecutiveSupport #AdministrativeSupport #CalendarManagement #Operations #RemoteJobs #VirtualAssistant #BusinessOperations #EAJobs
Executive Assistant – Executive Support, Calendar & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.
This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage schedules, communications, travel, meetings, priorities, and day-to-day operational execution.
If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit.
What You’ll Own
Calendar & Executive Support
- Manage complex executive calendars across multiple time zones
- Coordinate meetings, appointments, events, and scheduling priorities
- Resolve conflicts and proactively protect executive time
- Manage changing priorities with urgency and accuracy
Communication & Correspondence
- Manage and prioritize executive inboxes and requests
- Draft and proofread professional emails, memos, and communications
- Liaise with clients, vendors, employees, and external stakeholders
- Handle confidential information with discretion
Meetings & Follow-Up
- Prepare agendas, briefing notes, talking points, and meeting materials
- Coordinate Zoom and other meeting logistics
- Take meeting notes and track action items
- Follow up with stakeholders to ensure deadlines and commitments are met
Travel & Logistics
- Coordinate domestic and international travel
- Book flights, hotels, transportation, and other arrangements
- Prepare detailed itineraries and manage last-minute changes
- Handle expense reports and reimbursements
Projects & Operations
- Track executive priorities, projects, deadlines, and deliverables
- Conduct research and prepare reports or summaries
- Coordinate across teams to keep initiatives moving
- Maintain organized digital files and executive documentation
- Improve administrative workflows and processes where needed
Requirements
- 3+ years of Executive Assistant experience supporting senior executives or leadership teams
- Strong experience managing complex calendars, travel, and executive logistics
- Proficiency with Google Workspace and Microsoft Office
- Excellent written and verbal English communication
- Strong organizational, multitasking, and prioritization skills
- High attention to detail and follow-through
- Ability to anticipate needs and solve problems independently
- Professional handling of confidential information
- Comfortable working during U.S. business hours with flexibility around executive priorities
Nice to Have
- Experience supporting multiple executives
- Startup, professional services, or high-growth company experience
- Familiarity with Slack, Zoom, Notion, Asana, or similar tools
- Project or operations coordination experience
What Success Looks Like
- Executive calendars remain accurate and well optimized
- Scheduling conflicts and administrative delays are minimized
- Meetings are properly prepared and followed up
- Travel runs smoothly, including last-minute changes
- Executive priorities and action items stay on track
- Leadership spends less time on administrative coordination
- Communication remains professional, timely, and organized
Why Join
- Fully remote position
- Direct exposure to senior leadership
- High ownership and visibility across executive operations
- Opportunity to support important business initiatives
- Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff pathways
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Pavago Recruiter Interview
- Practical Executive Support Assessment
- Client Interview
- Offer & Onboarding
Apply Now
If you’re an experienced Executive Assistant who excels at organization, communication, calendar management, travel coordination, and executive support, we’d love to hear from you.
#ExecutiveAssistant #ExecutiveSupport #AdministrativeSupport #CalendarManagement #Operations #RemoteJobs #VirtualAssistant #BusinessOperations #EAJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
