Executive Assistant

Job description

**Ready to make an impact?** At [Hive Health](http://ourhivehealth.com), we’re on a mission to make healthcare radically more accessible for all—and we need passionate, driven individuals to help us make it happen. If you thrive in a fast-paced, innovative environment and want to work on solutions that truly matter, we’d love to meet you! ## **Role Overview** The **Executive Assistant** provides high-level administrative and operational support, enabling the CEO to focus on strategic and technical priorities. The role manages teh CEO's calendar and inbox, tracks follow-through on cross-functional priorities, coordinates travel and logistics, and support team-wide rhythms such as weekly meetings and Town Halls. This role requires strong judgment, discretion, and the ability to manage multiple priorities independently in a fast-paced environment. ## **Key Responsibilities** - **Manage Cross-Functional Follow-Through:** Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders - **Support CEO Priorities:** Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting - **Manage Calendar:** Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities - **Support Team Alignment:** Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment - **Manage Inbox:** Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest - **Coordinate Travel & Logistics:** Manage travel arrangements and other administrative needs end-to-end - **Maintain Confidentiality:** Exercise discretion and sound judgment with sensitive, high-context information - **Other Duties:** Support additional tasks as needed by the CEO ## **Qualifications** - At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment - Strong written and verbal communication skills in English - High discretion and comfort holding confidential, sensitive information - Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked - Must be willing to work onsite in Ortigas, Pasig once a week - BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms - BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment Join our team as we revolutionalize healthcare in the Philippines—and beyond! ✨ **Day 1 benefits for full-time employees** – because we practice what we preach! Enjoy **comprehensive healthcare coverage** for you and your dependent, and **paid time off** from the start. 🚀 **Grow with us** – mentorship, career development, and learning opportunities to help you thrive. 🌍 **Global connections** – gain insights and support from top minds at Harvard, Stanford, and beyond.