Executive Assistant

Job description

📣 Join ViCentra – Empower Bold Change in MedTech 📍 Location: Utrecht 💼 Hybrid or On-site | Temporary role (6-months) with option to prolong 🌍 Making Every Move Matter At ViCentra, we’re on a mission to make living with diabetes easier, by designing simple, beautiful, and effective solutions that fit people’s lives, not the other way around. We combine technological innovation with human-centered design to empower people with more freedom, confidence, and life on their terms. Our values; Be Bold, Build Trust, Focus on the Customer and Deliver Excellence drive everything we create and every decision we make. We believe that when ambition meets purpose, remarkable things happen. If you thrive in a space where ideas accelerate, challenges spark growth, and making a difference is the goal, ViCentra is your next great adventure. 🚀 👩💻 Your Impact As Executive Assistant, you’ll play a central role in supporting both our Senior Leadership Team and the day-to-day running of the organisation. You’ll act as a trusted and proactive partner to leadership, ensuring schedules run smoothly, priorities stay on track, and meetings and communications are well prepared. At the same time, you’ll contribute to the wider organisation by supporting internal events, office coordination, and team operations. This is a role where attention to detail meets variety, from managing leadership cadence and preparing key materials, to helping organise company moments and keeping things running seamlessly behind the scenes. If you enjoy being organised, hands-on, and at the centre of activity, while working closely with leadership and teams across the business, this is a role where you can make a visible and valued contribution every day. 🔧 What You’ll Take On In your role, you will: Act as a trusted partner to senior leaders, anticipating needs and ensuring follow-through on key priorities. Own end-to-end calendar, agenda, and leadership cadence management, including SLT meetings, QBRs, and All Hands. Prepare briefing materials, presentations, and leadership communications. Coordinate and drive OKR planning, tracking, and follow-up across teams. Ensure clear company-wide communication and alignment on priorities and decisions. Support change and transformation initiatives, ensuring progress and stakeholder engagement. Lead internal event and leadership offsite coordination, delivering excellent employee experiences. Track decisions and actions, proactively managing risks and escalating where needed. 📌 What You Bring Proven experience as an Executive Assistant or senior-level EA, supporting senior leaders. Exceptional organisational, prioritisation, and calendar management skills. Excellent written and verbal communication, with confidence drafting leadership-level messaging. Experience coordinating complex, cross-functional projects. Strong stakeholder management and ability to handle sensitive information with discretion. Nice to have: Experience with OKR frameworks and organisational planning cycles. Background in change or transformation environments. Familiarity with Microsoft 365 or similar productivity tools. 💡 Life at ViCentra Working at ViCentra means joining a team defined by: Courage to create: We experiment, challenge norms, and learn fast. Trust above all: Integrity, honesty, and openness shape our relationships. Customer-first mindset: Every idea is measured by the impact on those we serve. A drive for excellence: We hold ourselves to the highest standard because lives depend on it. Our days move fast, fueled by curiosity, diverse perspectives, and a love for collaboration. Here, you can shape and be shaped by groundbreaking work in MedTech. 🌱 Grow With Purpose Harness your talent for a mission that truly matters. Enjoy creative freedom, supportive teamwork, and room to lead initiatives. Make a direct impact in people’s lives, today and into the future. Be surrounded by innovators who challenge and cheer you on. 🌏 Every Journey Starts Somewhere, Make Yours Count Here We believe a powerful team is built on unique backgrounds and points of view. If this opportunity excites you but you’re unsure if you fit every bullet, we want to hear your story. At ViCentra, it’s your potential and passion that catch our eye.