Executive assistant

Job description

To ensure a high level of support is provided to the Technical Manager through the effective coordination of work and general administrative support as required. The post- holders will play a pivotal role in the effective running of the department by providing administrative support across a variety of areas. • Liaise with Estimating Team and office staff on daily basis, developing good working relationships. • Attend handover meetings with estimating department and prepare project folders. • Review tender documents when required. • Collate and file tender paperwork and drawings in a structured manner. • Provide admin support such as answering incoming telephone calls and taking messages when required, as well as booking meeting rooms when requested. • Issue enquiries to supply chain. . Perform typing of letters, RFI's, filing, and certify payroll. . Receive phone calls or email from potential clients who have a RFP (request for proposal). . Prepare all invitations to bids, addendum and RFI's notifications, confirm subcontractors bidding interest and pricing. • Ensure compliance with Parissis policies, procedures and guidelines, together with all relevant regulatory and statutory requirements. • Engage with the company’s appraisal process, and demonstrate commitment to our values, behaviours and your continuous personal development. • Perform other reasonable duties and/or projects as directed by your line manager. Since 1948, Parissis has evolved from a Lebanese ship repair workshop to a reputed leader in modern engineering and steel construction, working on high profile regional projects. Parissis has opened a new department of decorative works, focusing on metal and other material, producing doors, partitions, stairs, furniture, etc...