Executive Assistant

Job description

We are looking for… Cavista Technologies is seeking an experienced and innovative Executive Assistant to provide high-level administrative, scheduling, and coordination support to executive leadership, ensuring smooth day-to-day operations of the executive office. What will you do… Uphold the highest standards of professionalism, discretion, and confidentiality in all interactions and communications. Provide comprehensive administrative and strategic support to senior executives, ensuring efficient management of priorities, schedules, and business activities. Manage executive calendars, appointments, meetings, and travel arrangements to maximize productivity and ensure effective time management. Prepare, review, and coordinate executive correspondence, reports, presentations, briefing materials, and other business documentation. Organize and facilitate executive and Board meetings, including agenda preparation, minute-taking, action tracking, and follow-up on key decisions. Serve as the primary liaison between the executive office and internal/external stakeholders, fostering strong professional relationships and effective communication. Coordinate logistics for meetings, conferences, business events, and travel, ensuring seamless execution and stakeholder satisfaction. Maintain accurate records, files, and confidential information in compliance with organizational policies, governance requirements, and data protection standards. Monitor and follow up on executive action items, projects, and strategic initiatives to ensure timely completion and achievement of objectives. Anticipate executive needs, proactively resolve issues, and recommend process improvements to enhance operational efficiency and business effectiveness. What you bring... Bachelor's degree in Business Administration, Secretarial Studies, or a related field (required for Senior Specialist level); OND/HND acceptable for Specialist level with relevant experience. Relevant administrative or executive-support certification is an advantage. 5+ years Prior experience supporting executives in a fast-paced, corporate or financial-services environment preferred. Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office 365 Suite, including Word, Excel, PowerPoint, Outlook, and Teams. Strong verbal and written communication skills, with the ability to engage and influence diverse stakeholders. Demonstrated expertise in executive calendar management, travel coordination, and meeting administration. Ability to handle confidential and sensitive information with discretion, integrity, and professionalism. Strong problem-solving, decision-making, and stakeholder management capabilities in a fast-paced environment. High attention to detail, adaptability, and the ability to work under pressure while maintaining accuracy and quality. What you will experience… A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow. Opportunities to shape the voice of a global tech brand while working alongside innovative leaders. Professional development and leadership support to sharpen your expertise. Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave). A culture that values transparency, creativity, and continuous learning. Who we are… At Cavista Technologies, we are redefining what it means to be a technology partner. We collaborate with organizations around the world to deliver custom-built software solutions that drive innovation, performance, and long-term value. Our team is diverse, passionate, and united by a shared mission to create technology that powers possibility. Our people are our greatest asset, and together we deliver results that matter.