Executive Assistant

Job description

The Refinery is an award-winning entertainment advertising agency in Los Angeles, CA. We work with all of the major studios producing social, digital, and print creative campaigns for theatrical, television & streamer clients. We are looking for candidates who embody our core values. Refiners are talented, kind, client-focused, ego-free, and passionate. While we operate virtually, we’ve built a culture rooted in connection and care, where people genuinely support one another. We work hard to make sure everyone feels like part of the team. Enough about us, here’s what we’re looking for: We are seeking an Executive Assistant supporting the CEO. This is an entry-level role for someone who is resourceful and comfortable figuring things out. You won't know everything on day one, and that's expected. You'll need to be equally comfortable drafting a client gift note, running point on an e-blast, and keeping our CEO’s calendar from imploding. You will enjoy this role if you're the person who naturally notices what needs to happen next before anyone asks. Responsibilities Executive & Personal Support Help manage CEO’s professional and personal calendar and inbox, proactively prioritize competing demands and help keep him focused on on the highest-value work Manage business and personal travel: reservations, packing lists and day-of logistics Inbox support: triage, prioritize, draft responses, and ensure nothing important slips thru the cracks Book restaurants, meetings, client dinners and other logistics for the CEO & other business drivers Manage all receipts, expense coding and associated reporting Handle occasional personal errands and special projects around Studio City, as needed Manage personal correspondence: thank-you notes, holiday cards and other outreach Manage recurring renewals: subscriptions, memberships, professional licenses Assist with other administrative tasks for the company Biz Dev & Marketing Support Project manage marketing deliverables; work with creative teams to ensure everything is on brand Support Refinery social community management: respond to comments in brand voice, help support CEO / other business drivers’ posts Submit all relevant industry awards (Clios, Golden Trailer, GEMA, Graphis, etc.) Ideate and purchase client gifts for CEO / other business drivers Maintain and refresh capabilities decks with current work Help manage Marketing calendar and track metrics Requirements 1+ years in an EA or marketing support role Strong writing skills with the ability to quickly adapt to the CEO and Refinery’s voice Systems + AI-fluency: comfortable using tools to speed up drafting, research, and admin work Reliable in-office presence 3-4 days/week in Studio City Handles confidential business and personal information with discretion Bonus: video editing basics (Capcut, etc), experience with awards submission platforms Salary Range $20.00-$25.00/hr The rate offered will depend on qualifications, years of relevant experience, and skillset. If your requirements fall outside the stated pay range, we still encourage you to apply. Benefits Fully-Remote Agency* Paid Vacation and Sick Leave 401K Dental Vision Medical Life Insurance and AD&D Coverage Paid Time Off for New Parents Assistance with Ongoing Education and Professional Development Employee Referral Incentive Program Wellness Program with Lifestyle Reimbursement Options Flexible Spending Account (FSA) for Healthcare Expenses Dependent Care Flexible Spending Account (DCFSA) Access to Co-working Space Memberships Participation in Employee-Led Resource Groups Volunteer Time Off Mileage Reimbursement for Work-Related Travel *This position requires 3-4 days/week in-office in Studio City alongside the CEO. There is remote flexibility for remaining days.