Executive Assistant

Job description

**What We Do** At GoGuardian, we’re helping build a future where all learners are ready and inspired to solve the world’s greatest challenges. Our award-winning system of learning solutions is purpose-built for K-12 and trusted by school leaders to promote effective teaching and equitable engagement while helping empower educators to keep students safe. **What It’s Like to Work at GoGuardian** We are an outcomes-focused learning company with a steadfast focus on improving learning environments, one classroom at a time. Working with us means joining a remote team of diverse, committed, mission-driven employees who are inspired by our vision, dedicated to our customers, and ready to roll up their sleeves. Guardians put their heads together to solve problems, learn together from experiments that fail, and stand together by their work with full accountability. We balance our diligence with an inclusive culture that invites everyone to bring their whole self to work. Join us and learn why “I love the people here” is one of the most frequent comments we hear from Guardians. **The Role** We’re looking for an Executive Assistant to join and support our executive leadership team. In this role, you’ll play a critical part in driving operational excellence, strategic coordination, and team engagement across the organization. This position sits on our Executive Assistant team, reporting to the Manager of Executive Operations. The ideal candidate is a nimble self-starter who possesses deep administrative expertise, owns end-to-end logistics, demonstrates sound judgment, and takes a proactive approach to stay ahead. **What You'll Do** - **Manage Complex Calendars & Priorities:** Seamlessly coordinate multiple complex executive calendars and competing priorities, utilizing critical thinking to "think ahead" and anticipate the needs of your executive without explicit direction. - **Coordinate Travel & Events:** Arrange simple and complex travel arrangements (domestic and international) and execute high-quality event planning for offsites and large meetings, inclusive of managing budgets and logistics end-to-end. - **Drive Business Operations & Processes:**Streamline workflows by processing expense reports and facilitating critical business contracts/POs in alignment with procurement policies. Proactively identify opportunities to increase efficiency and improve processes. - **Lead Communication & Meeting Prep:** Manage leadership team rhythms (OpMechs, Staff meetings, etc.), serve as the key liaison by delivering meeting agendas and presentation materials, and lead follow-through/documentation on action items. Draft complex and sensitive correspondence on behalf of executives. You will handle sensitive material with the highest level of confidentiality. - **Support Projects & Team Enablement:**Champion organizational strategy by managing cross-group programs/events (such as employee recognition, All Hands, etc.), assisting with new hire onboarding, and resolving issues in imaginative, practical ways. - **Business Context & Priority Alignment:**Ensure a tight alignment across key business initiatives, priorities, and deliverables, to positively impact the executive you support through attending staff and other relevant meetings. - **Relationship Building & Brand Extension**: Operate professionally as a thoughtful extension of the executive brand, working collaboratively across all seniority levels. Utilize both formal and informal channels to navigate the organization and achieve timely results. Communicate effectively and professionally with customers and external contacts as a proxy for the executive(s) you support. **Who You Are** - Able to effectively multitask under pressure, prioritize work, and quickly adapt to changing demands. Comfortable with utilizing AI and automating processes for maximum efficiency. - A self-starter with a strategic and creative approach to problem-solving. Track record of successfully driving initiatives with minimal oversight and independently finding solutions to challenges (if you don't know the answer, you can find it). - Exceptional communication skills, both written and verbal, with a professional and approachable presence. Demonstrated skills in professional business communication, including drafting emails, preparing reports, and facilitating meetings. - Demonstrates a high level of organization with relentless attention to detail and accuracy. - Exhibits a positive, energetic, and customer-service-oriented approach. Skilled at building and maintaining collaborative relationships across all organizational levels. - Thrives in an unpredictable, fast-paced setting, with a strong appetite for creating and implementing necessary processes. - 3+ years of experience supporting C-suite level executives - College degree preferred - Eager to take initiative in a fast-paced, ever-changing, dynamic environment. - Fueled by the opportunity to truly impact the education landscape. - Something else? Tell us! We want to learn more about you… **What We Offer** - Competitive pay, complete health insurance, 401(k) matching, and an employee equity plan. - Flexible time off, paid holidays, paid parental leave, and a paid year-end holiday break. - A robust catalog of benefits that support your professional growth and personal wellbeing, including work from home funds, fertility & adoption reimbursement, and more… *Plus the intangible:* - A varied and challenging role in an innovative, global company. - Supportive, driven colleagues who have your back and share your passion. The typical base salary range for this position is $95,000 - $105,000 per year. The range displayed on this job posting reflects the minimum and maximum target for new hire base pay for this position and your pay will be determined by a variety of factors, including your primary work location, skills, qualifications and experience. Additional benefits information is listed on our careers page. Please share this with your friends or co-workers who may be interested in working at GoGuardian! We have multiple openings and are always looking for talented people. GoGuardian is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. GoGuardian does not discriminate against employees, applicants, interns or volunteers on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, sex, age, sexual orientation, military and veteran status, registered domestic partner status, genetic information, gender, gender identity, gender expression, or any other characteristic protected by applicable law. GoGuardian's Job Applicant Privacy Policy is located [**here**](https://www.goguardian.com/policies/job-applicant-privacy-notice). #BI-Remote