Executive Assistant

Job description

As an Executive Assistant at IMC India, you will be be expected to be a creative problem solver to the Managing Director and Senior Business Leaders across our India region. In an environment where speed and precision are non-negotiable, your job is to ensure that leadership operates at its highest level — removing friction, anticipating complexity, and protecting the time of people who make high-stakes decisions every day. You will build trusted relationships across IMC's global network — spanning Amsterdam, Singapore, Chicago, and beyond — coordinating seamlessly across time zones and teams. This is not a traditional scheduling role. You will act with initiative, exercise sound judgement, and represent the leaders you support with the same professionalism and discretion they would bring themselves. **Your Core Responsibilities:** - Supporting correspondence for MD & Head of Options with broader business including global offices. - Meeting coordination, agenda creation, minute taking and any subsequent reporting - Collation and distribution of reports, presentations and meeting packs for Town Halls, Monthly Updates etc. - Assisting with travel arrangements - Managing various support & administrative tasks - Work with office management team where required - Exercising discretion, initiative and confidentiality in the above **Your Skills and Experience:** - 6-10 years of experience supporting C-suite or senior leadership, ideally in financial services, technology, or similarly fast-paced, high-stakes environments - Exceptional organisational skills with the ability to manage multiple competing priorities simultaneously — without losing accuracy or composure - Strong interpersonal skills: you build trust quickly, engage confidently with senior leaders globally, and know when to push back and when to absorb - A high degree of discretion and professional maturity when handling sensitive information - A bias for action and comfort with ambiguity: you figure things out and make sound judgement calls rather than waiting for perfect information - Clear, direct written and verbal communication in English; able to represent leadership credibly in any context - Proficiency with modern productivity tools (AI, Powerpoint, Excel); experience with global calendar platforms, travel booking systems, and expense management tools **About Us** *IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.*