Executive Assistant

Job description

### Company Orcrist builds the Orcrist Intelligence Platform (OIP), a Kubernetes-based data intelligence system delivered as SaaS or self-hosted/on-prem (including air-gapped deployments). We help defense, law-enforcement, and enterprise teams turn complex data into actionable intelligence, securely and responsibly. ### **What You'll Do** - Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions - Proactively managing and maintaining the CDO's calendar - Drafting and pre-formulating emails and correspondence - Organizing and coordinating appointments, meetings, committee sessions, and events - Preparing for and following up on meetings, including taking minutes and tracking decisions - Planning and preparing business travel, including logistics and itineraries - Managing expense reports and receipts, including scanning, sorting, and maintaining records - Researching, compiling, and preparing information, documents, and presentations ### **About You** - Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role - Exceptional organizational and multitasking skills, with strong attention to detail and follow-through - A proactive communicator who keeps others informed without being asked twice - Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told - Excellent written and verbal communication skills in German and English (C1+) - High level of professionalism, discretion, and integrity when handling confidential information - Patience and an even temperament, including in situations where things take longer than expected - Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting ### **Nice-to-haves** - Completed business or administrative training, a degree, or a comparable qualification - Proficiency with Google Workspace and other digital collaboration tools - A structured, independent, and reliable work style - Strong organizational skills paired with a collaborative, team-oriented mindset ### What We Offer - Remote‑first in Germany with occasional team events in Berlin. - Home office budget and great technical equipment. - 30 days of vacation. - A position of responsibility at a specialized, growing technology company in the defense sector.