Executive Assistant

Job description

Location: Tampa, FL Employment Type: Full-Time / Permanent / Onsite Reports to: C O O Mattamy Homes is the largest family- owned homebuilder in North America, with 4 5 -plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson. What you’ll do Provide administrative support for the Mattamy Homes US C OO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management. Must present a professional image while answering phones, and handling visitors to the office Solid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities. Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder events Prepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate) Compose correspondence on behalf of the C O O as needed Receive, sort or forward incoming mail. Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPS Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence Perform other related duties as assigned What you bring 10+ years administrative experience required , previous support of a high-level executive preferred Pr evious experience in managing a busy travel calendar and in setting up and managing meetings and events Exceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio , and PowerPoint) Strong project management skills Ability to handle sensitive and confidential information and issues with tact and diplomacy Ability to maintain an organized system of tracking, monitoring and prioritizing tasks and projects. Must be reliable and able to work independently on assigned tasks as well as to accept direction on given assignments and proactively anticipate needs Ability to work well under pressure and meet deadlines Able to juggle multiple tasks and priorities, quick-thinker, able to pivot and adjust as needed Detail oriented with ability to proof documents for accuracy and communicate detailed changes Excellent interpersonal, written, and verbal communication skills Maintain a professional, and polished demeanor Enthusiastic and friendly, with a demonstrated client-service orientation Strong problem-solving orientation and analytical skills Bonus points Bachelor’s degree in Business or other related field preferred Be yourself. We want it that way. At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities. Our competitive compensation and full-time employee benefits package includes: 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time Health, Dental and Vision Insurance Life Insurance and Short/Long Term Disability Flex Spending, 401K with Company Matching and Tuition Reimbursement Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program Mattamy’s mission To provide the best homeowner experience Mattamy’s core values Teamwork Commitment Community Sustainability Recent recognition Best Places to Work in Charlotte for 2025, 2024, 2023, 2022, 2020, 2018 & 2017 Best Places to Work in Jacksonville for 2025, 2023, 2022, 2016 & 2015 Best Places to Work in Orlando for 2025, 2024, 2023, 2022, 2021, 2018, 2016 & 2013 Best Places to Work in Phoenix for 2025, 2024, 2023, 2022 & 2021 Best Places to Work in Raleigh for 2025, 2024, 2023, 2022 & 2021 Best Places to Work in Southeast, FL for 2025, 2024, 2023 Best Places to Work in Tampa Bay for 2025, 2024, 2023, 2022, 2021, 2020 & 2019 A career with Mattamy Homes is a chance to join a team as solid as they come. We’re an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we’re making dreams come true with homes and communities designed for the way people live today, and that’s a great feeling. Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding. Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future. Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances. Equal access to programs, services, and employment is available to all persons. Qualified applicants will be contacted directly by the Talent Acquisition team.