Executive Assistant

Job description

**About Us:** At Valdera, we help manufacturers bring their ideas to life by transforming how they source materials. Our platform makes it easy to find the best materials and suppliers, enabling them to build high-quality products and deliver them to millions of people worldwide. We are a fast-growing team with a proven track record of working with Fortune 500 industrial manufacturers, beauty brands, and chemical companies. We hire talented, driven individuals who thrive in high-performance environments and want to grow their careers quickly. Our culture empowers top talent to take on meaningful challenges, collaborate with industry leaders, and see the real impact of their work. If you’re looking for a fast-paced environment where your ideas drive change, Valdera is the place for you. Join us and help shape the future of manufacturing. **Role Description:** We're hiring an Executive Assistant to serve as the operational backbone of Valdera. You'll be the glue that keeps this team moving forward — keeping the office running smoothly, coordinating logistics for the leadership team, managing day-to-day operational tasks, and building the company culture programs that make Valdera a place people love. This role sits at the center of the company. You'll coordinate team on-sites and retreats, manage the office, lead our culture committee, and provide administrative support to the leadership team. This is a high-impact role at a fast-growing company. You'll have real ownership over keeping the company and events running smoothly, and the culture programs you build will shape what it feels like to work here. ### Role Responsibilities: ***Strategic event planning & culture ownership*** - Plan and execute company retreats and team onsites end-to-end — venue selection, travel and hotel booking, agendas, and on-the-ground logistics - Build and lead Valdera's culture committee from the ground up, defining its goals, recruiting members, and running regular programming - Own company-wide celebrations and employee appreciation initiatives, including birthdays, work anniversaries, holidays, and milestones - Coordinate travel for team, as needed, including flights and hotel accommodations ***San Francisco office management*** - Keep the office running smoothly, including stocking snacks and supplies, sharing management updates, and coordinating maintenance - Support in‑person event/on‑site logistics support when teams are running onsites in SF ***HR systems administration & company operations*** - Own day-to-day HR operations such as onboarding, offboarding, policies, and employee records - Manage budgets for company retreats, team onsites, and discretionary team spend - Maintain company-wide policies (travel, expenses, equipment) and other compliance tasks - Support interview scheduling, candidate coordination, and recruiting logistics ### Experience & Qualifications: - Experience in an operations or administrative role; a traditional EA or office manager background works, but so does someone scrappy who's worn a lot of hats at a startup or other fast-paced company - Experience in planning company retreats, offsites, and/or other events, including coordinating travel & logistics across the team - Highly organized with strong attention to detail - Willingness to occasionally adapt to varying schedules to support urgent priorities