Executive Assistant

Job description

# Executive Assistant > Innovative Rocket Technologies Inc. · Hauppauge, United States · Full-time · Posted 2025-09-26 **Workplace:** on_site ## Description iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations. The Role: We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity. - Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities - Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication - Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables - Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity - Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations - Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making - Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives - Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys - Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries - Global Travel Management: Coordinate domestic and international travel logistics for executives - Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner ## Requirements - 8+ years of executive-level support experience, preferably in a fast-paced environment - Possess a Bachelor's degree - Experience managing complex calendars and global travel logistics - Strong problem-solving skills and meticulous attention to detail - Ability to thrive under pressure and adapt quickly in a dynamic environment - Excellent judgment and discretion in handling sensitive information - Event management experience, including budget oversight and vendor coordination - Experience supporting multiple executives, managing diverse priorities and personalities - Well-rounded, adaptable work style, ideally with startup or small company experience - Strong organizational and prioritization skills - Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism ## Benefits - Health Care Plan (Medical, Dental & Vision) - Retirement Plan (401k, IRA) - Life Insurance (Basic, Voluntary & AD&D) - Paid Time Off (Vacation, Sick & Public Holidays) - Family Leave (Maternity, Paternity) - Short Term & Long Term Disability - Wellness Resources ## Apply [Apply at Innovative Rocket Technologies Inc.](https://apply.workable.com/innovative-rocket-technologies-inc/j/ECDB78F209/apply) --- Powered by [Workable](https://www.workable.com)