Executive Assistant

Job description

TGR Haas F1 Team has been a stalwart of the FIA Formula 1 World Championship over the past decade. With more than 200 grand prix starts to our name, we pride ourselves on being an ambitious challenger within Formula 1 - and we want you to be part of that journey. The first American Formula 1 team to compete in the sport since 1986, TGR Haas F1 Team made an immediate impression with a memorable points-scoring debut at the 2016 Australian Grand Prix. Ten years later, the team is still building momentum, guided by clear objectives and technical partnerships, and fresh from securing its second biggest points haul in a Formula 1 season. We’re a racing team – not a corporate machine. We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each powered by passionate, loyal and hardworking team ambassadors. At TGR Haas F1 Team, you’ll gain exposure to many areas of the business, enjoy wider visibility, and clearly see your contributions. Yes, you’ll learn from us, but we expect to learn from you too! General Summary This role reports to the Team Principal and the Team owner or their designee and is based in Banbury, UK. Responsible for providing executive assistant support to the Team Principal to ensure the working days run as smoothly and efficiently as possible, enabling the Team Principal to focus on their responsibilities in the knowledge that all general administrative support, logistics and arrangements have been taken care of. Role Principles Act with integrity, always upholding the highest professional and ethical standards. Drive innovation and change to continuously improve ways of working and outcomes. Pursue operational excellence, ensuring efficiency, quality, and continuous improvement. Collaborate inclusively, building strong partnerships to achieve shared goals. Maintain a customer‑focused approach, prioritising the needs of internal and external stakeholders. Champion sustainability by embedding responsible and environmentally conscious practices into everyday work. Key Responsibilities Role‑Specific Responsibilities: Provide calendar management as required for the Team Principal. Manage travel, logistics, transfers, schedules and track hospitality for executive and employee’s guests when required. Assisting with the set-up of meetings, including booking meeting rooms, catering and confirming details with attendees in a timely manner. Opening, acknowledging and coordinating responses to e-mail and post enquiries. Provide a welcoming, effective, professional response to all visitors and enquiries by phone and face-to-face. Ongoing coordination and tracking of projects. Follow administrative systems/processes to support the operation of the Team, including assistance with sign-off requirements and coordination. Creating presentations, reports, uploading them to company systems, printing and distribution. Update and maintain email distribution lists and others as appropriate. Work as part of a team to help ensure delivery of goals and targets. Working as part of a team to distribute merchandise and team gifts when required Monthly expense reconciliation. Maintain strong working relationships with the team teams and other business functions. Operational Delivery: Carry out day‑to‑day tasks efficiently and within agreed timescales. Ensure work meets expected service, quality, and compliance standards. Demonstrate accountability and professionalism in all activities. Team & Stakeholder Collaboration: Build positive working relationships with colleagues and stakeholders. Participate in meetings, briefings, and forums as required. Respond to queries within scope, escalating more complex matters when necessary. Compliance & Governance: Adhere to relevant legislation, organisational policies, and internal controls. Handle information responsibly, including confidential or sensitive data. Support audit, governance, and risk management activities as required. Continuous Improvement: Contribute ideas and feedback to improve processes and ways of working. Participate in team initiatives, projects, or improvement activities. Additional Responsibilities: Undertake any other reasonable duties consistent with the level and purpose of the role, as assigned by the line manager. Person Specification Essential Qualifications & Experience: GCSE, High School diploma or equivalent required. Degree or equivalent in a relevant discipline desired. Minimum of 10 years as an executive assistant within a similar industry (preferably Formula 1). A team player and can show longevity in previous roles. Have an excellent understanding of the Formula one industry. Resilience & Composure: Maintains calm and focus in high-pressure, fast-paced environments. Able to handle setbacks and adapt quickly to changing circumstances. Integrity & Discretion: Trusted to manage confidential information and sensitive team matters. Upholds the highest standards of professionalism and ethical conduct. Team-Oriented: Collaborative mindset with a commitment to team cohesion and shared success. Willingness to mentor and develop talent within the organisation. Adaptability & Flexibility: Comfortable with extensive travel and irregular working hours, including weekends and race days. Open to innovation and continuous improvement in processes and culture. Equipment and Applications Strong IT Skills confident with Excel, power point, outlook and word. Experience of creating meeting notes and chasing post-meeting actions and drive follow-up accountability within the broader team. Physical Demands Extended Hours & Flexibility: Many roles require working evenings, weekends, and public holidays, particularly during race season or critical development phases. Travel Requirements: Roles supporting race operations, logistics, or communications may involve frequent international travel, including long-haul flights and time zone shifts. Physical Activity (Varies by Role): Trackside roles may involve standing for long periods, walking across paddocks, and working in noisy, crowded environments. Factory roles may require manual handling of components, use of machinery, or working in temperature-controlled areas. Office-based roles typically involve prolonged computer use and occasional movement between departments. Sensory Demands: Exposure to high noise levels (e.g., engines, pit lane activity), bright lighting, and fast-moving environments is common in race support roles. This role is based in a shared workplace environment where exposure to common allergens (including food products, fragrances and cleaning materials) may occur. While we will always consider reasonable adjustments, we are unable to guarantee a completely allergen‑free environment. Health & Safety Compliance: All roles require adherence to strict safety protocols, especially in technical and trackside environments. Completion of all mandatory compliance training (including health and safety, data protection, and role‑specific regulatory training) is a condition of employment and must be maintained throughout tenure. This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager. At TGR Haas F1 Team, we consider our employees our greatest asset. We strive to create a supportive and inclusive work environment where everyone can thrive and grow. We value diversity and encourage our employees to bring their unique perspectives and experiences to the conversation. Diversity, Equality, and Inclusion are fundamental to who we are as a company and a collective of colleagues. Our commitment to these ethics is steadfast and this promise travels with us wherever we are in the world. We look after our team with multiple rewards packages, competitive bonuses and year-round health and wellbeing programs, providing you with the tools to motivate and perform at your best. If you’re passionate about competition, technology and teamwork, then working at TGR Haas F1 Team could be the perfect fit for you. Motorsport is a dynamic and exciting industry that offers a wide range of opportunities for those who are willing to put in the hard work and dedication required to succeed. Working at TGR Haas F1 Team is a highly rewarding experience, as you become a crucial member of a team that is constantly pushing the boundaries of what’s possible and striving for excellence in everything we do. Join our team and make your passion your profession. Notice Due to the nature of the organisation, all employees of TGR Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years. Further confirmation can be found on the Civil Aviation Authority National Security Vetting (NSV) website If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.