Executive Assistant

Job description

Job Title: Executive Assistant Location: Helsinki, Finland Company Overview: Thor Dynamics is a pioneering company specializing in directed energy systems for counter-drone defense. Our mission is to deliver affordable, scalable drone defense solutions that protect critical targets and infrastructure from aerial threats. With cutting-edge research and development facilities in Helsinki and a global team of innovators, Thor Dynamics is at the forefront of advanced laser technology and defense systems. For more information about Thor Dynamics, please visit . Position Overview: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team in Helsinki. The successful candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily executive functions. This role is vital in helping Thor Dynamics’ leadership focus on strategic initiatives while maintaining operational efficiency. Key Responsibilities: Provide comprehensive administrative support to the executive leadership team. Manage complex calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with discretion and maintain strict confidentiality. Act as a liaison between executives and internal/external stakeholders. Organize and coordinate company events, meetings, and conferences. Assist in the preparation of board materials and executive briefings. Monitor and manage communication channels, including emails and phone calls. Perform general office management tasks, including supply ordering and record keeping. Qualifications: Bachelor’s degree in Business Administration, Communications, or a related field preferred. 3+ years of experience as an Executive Assistant or in a similar administrative role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Ability to multitask, prioritize, and work efficiently under pressure. High level of professionalism, discretion, and confidentiality. Strong problem-solving skills and attention to detail. Fluent in English; proficiency in Finnish is an advantage. What We Offer: Opportunity to work with a dynamic and innovative team in a rapidly growing industry. Collaborative and supportive work environment. Competitive salary and benefits package. Opportunities for professional growth and development. Be part of a mission-driven company dedicated to enhancing global security. How to Apply: Interested candidates are invited to submit their resume and cover letter by clicking "Apply".