Executive Assistant

Job description

Location: Singapore, Central Singapore, Singapore Job ID: R0131547 Date Posted: 2026-05-22 Company Name: HITACHI ENERGY SINGAPORE PTE. LTD. Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No Job Description: Our Grid Automation business unit has a comprehensive portfolio of solutions. These range from substation automation, communication networks, grid automation services, grid edge solutions to enterprise software solutions. These solutions address all key segments connected to the energy system including generation, transmission distribution, industries, transportation and infrastructure sectors. Hitachi Energy's Grid Automation business unit supports 50% of the top 250 global electric utilities. Our Grid Automation hardware, software and services portfolio unites deep domain knowledge and innovative technologies that enable customers across the globe to optimize the critical systems that power, move and connect us. Together, we’re building a more productive and sustainable world. The opportunity: The Executive Assistant plays a critical role in providing proactive, high-level administrative and operational support. The role will foster strong stakeholder relationships while helping drive alignment, responsiveness, and operational excellence across the business. How you'll make an impact: You will be involved in drafting, reviewing, and editing documents, presentations, and reports You will schedule and coordinate meetings, appointments, and travel arrangements for executives. You will organize and prepare for internal and external meetings, including setting agendas and taking minutes, manage travel arrangements and process expense reports accurately and timely. You will support special projects, research, and data analysis, assist with onboarding new hires, ensuring they have the necessary access and equipment. You will act as the point of contact for the service team across APAC, managing communications, SCM related support including PR / PO process and office supplies. You will handle sensitive information with discretion and maintain confidentiality. You will drive HSE compliance by ensuring full training attendance, reporting and following up on all incidents and hazards, leading proactive risk assessments, and building a strong, accountable safety‑reporting culture across the team. You will champion Zero Harm by modelling and enforcing the highest HSE standards, embedding safety as a non‑negotiable core value, and performing additional duties aligned with Hitachi Energy’s expectations and your qualifications. Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business. Your background Bachelor's degree preferred. Minimum of 3 years of experience in an executive assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Ability to interact professionally with all levels of the organization and external partners. Strong problem-solving skills and attention to detail. Excellent verbal, written communication skills with excellent know-how of making PowerPoint presentations. More about us: At Hitachi Energy, we believe in fostering a collaborative and inclusive work environment. We offer opportunities for growth and development, ensuring our team members can thrive and achieve their career goals. Join us and be part of a company that values innovation, excellence, and teamwork. We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out. For this role, depending on grade and experience, we offer the following employee benefits: Employer-sponsored medical plan (inc. dental care). Central Provident Fund (CPF). Group Term Life insurance, Group Personal Accident insurance, Group Business Travel insurance. Hospitalization Insurance. Leave programs (Annual leave, medical leave, Hospitalization leave, Exam leave etc.). *Benefits are subject to the respective plan rules. We can provide more information during the recruitment process. Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.