Executive Assistant

Job description

Working at Infobip means being part of something truly global. With 75+ offices across six continents, we’re not just building technology — we’re shaping how more than 80% of the world connects and communicates. As employees, we take pride in contributing to the world’s largest and only full-stack cloud communication platform. But it’s not just what we do, it’s how we do it: with curiosity, passion, and a whole lot of collaboration. We operate with an AI-first mindset, embedding intelligent tools into our daily workflows to work smarter and more efficiently. Every role here benefits from and contributes to this approach. If you're looking for meaningful work and challenges that grow you in a culture where people show up with purpose, this is your opportunity. Let’s build what’s next, together. What this role is all about As an Executive Assistant at Infobip, you play a critical role in enabling our executive team to operate at their best. You act as a trusted partner to senior leaders, ensuring smooth day-to-day operations, strong prioritization, and clear communication across the organization. This role sits at the center of a dynamic, fast-paced environment and directly contributes to executive effectiveness and overall business productivity. What you’ll do Provide comprehensive administrative support to the executive team, including calendar management, meeting scheduling, travel coordination, and correspondence handling Manage communication on behalf of executives, including emails, calls, and other requests, ensuring timely, professional, and well-prioritized responses Actively manage priorities for executives, redirecting requests when appropriate and personally handling sensitive or time-critical matters Keep executives informed of urgent topics and ensure consistent follow-up on key actions and decisions Organize and maintain electronic and physical documentation with a high level of accuracy, confidentiality, and discretion Attend meetings, take structured minutes, and prepare clear summaries to support alignment and execution Serve as a communication bridge between executives and other functions, optimizing information flow and improving efficiency for all stakeholders Support the organization and execution of corporate events, conferences, and executive meetings Collaborate closely with cross-functional teams to support ongoing initiatives and projects Leverage AI tools and digital solutions to improve efficiency, automate routine tasks, and enhance executive productivity What makes you a strong fit Bachelor’s or Master’s degree in Business Administration, Management, or a related field Excellent verbal and written communication skills, with strong attention to detail Proven organizational and time-management skills, with the ability to handle multiple priorities effectively High level of professionalism, discretion, and ability to handle confidential information Proactive, open-minded, and solution-oriented mindset, with the confidence to suggest new ideas, improvements, and initiatives Demonstrated willingness to take ownership, anticipate needs, and act without waiting for detailed instructions Comfort using AI-powered tools and digital assistants in daily work, with curiosity to explore new technologies and ways of working Strong problem-solving skills and a hands-on approach to overcoming challenges Comfortable working in a fast-paced, dynamic environment, showing adaptability and resilience Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication platforms Collaborative team player who enjoys working across functions and supporting others Why you'll love it here • Financial rewards & recognition - A fair compensation aligned with your experience, industry, and market standards, performance-driven bonuses, regular reviews to support your growth and recognize your contributions, and a culture that values your impact. • Flexible work arrangements - We combine in-person collaboration with remote work and flexible working hours, because great ideas happen everywhere - and not always between 9 and 5. • ESOP (Employee Stock Ownership Plan) - As an Infobip employee, you’ll have the opportunity to share in our company’s success through stock options. • Work-life balance and Well-being - We offer time off when you need it, special leave days for life’s big moments, and a flexible hybrid work model tailored to local regulations. • Career mobility - Your career is a journey. With internal mobility, upskilling, and mentorship, we help you shape your path. • Professional development - Learning never stops. Onboarding, mentorship, and training programs help you grow - no matter where you start. • International mobility - Ready to take your career global? Explore short and long-term opportunities in our Hubs worldwide. While some benefits may vary by location, our goal remains the same: to support your growth, well-being, and success - wherever you are. Diversity drives connection Infobip is built on diverse backgrounds, perspectives, and talents. We’re proud to be an equal-opportunity employer and are committed to fostering an inclusive workplace. No matter your race, gender, age, background, or identity — if you have the passion and skills to thrive, there’s a place for you here. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status or any other part of one's identity. Read more about our hiring process . #LI-MB2