Executive Assistant

Job description

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best. We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers. Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. Don’t just work anywhere — come build tomorrow together with us. Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply. Oxford Asset Management team is hiring an Executive Assistant located in our New York office. The individual will support three senior team members and their direct reports. The Executive Assistant will work independently and perform duties with minimal supervision in accordance with general instruction and standardized procedures. You will be responsible for: Provide a full range of confidential administrative services for a senior leader and his/her team, while ensuring quality service and professionalism at every interaction. Manage, coordinate, and maintain busy calendars with frequently conflicting priorities. Coordinate extensive domestic and international travel arrangements. Plan and coordinate for onsite and offsite meetings, special functions and events including logistics such as location, meals, technology, communication, materials and RSVPs. Perform general office duties which may include ordering catering, printing documents, document editing, mail distribution, greeting guests, etc. Coordinate meetings and events such as Leadership team meetings, offsites and other department-wide meetings. Troubleshoot, handle matters expeditiously, and proactively follow-through on projects. Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required. Maintain confidentiality with files and presentations and use judgement. Perform a diverse range of complex tasks with autonomy and discretion to make decisions within well-defined parameters. Required Skills & Experience: 5+ years’ experience supporting a senior individual or teams in a large, international organization. Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc. The ability to work well under pressure and within tight deadlines, maintaining attention to detail. Demonstrated interpersonal skills and professionalism when partnering with all stakeholders. The ability to prioritize, multi-task, time-manage and work independently with minimal direction. Experience exercising high levels of discretion and judgment to deal with sensitive and confidential materials and matters Preferred Skills & Experience: A post-secondary education (college or university). Have flexibility to work extra hours on occasion and sometimes on short notice. Exceptional interpersonal, influential, verbal and written communication skills. Resiliency, resourcefulness and flexibility in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed. Demonstrated ability to be a proactive and independent thinker to make judgement calls. The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set. The expected salary range for this position is $80,000.00 - $120,000.00 per year. You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters. Oxford's purpose is to strengthen economies and communities through real estate. Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.