Executive Assistant

Role type: Fixed Term for 12 months; 0.6FTE Faculty: Medicine, Dentistry and Health Sciences Department: Department of Medicine – Austin Health Salary: $ 86,943 - $99,864 p.a. plus 17% super Unique opportunity to support a globally renowned clinician-scientist / central role in epilepsy research and patient care / dynamic multidisciplinary environment at the Melbourne Brain Centre . Apply now to play a pivotal support role enabling impactful clinical care and breakthrough epilepsy research. Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity In this Executive Assistant role, you will support Laureate Professor Ingrid Scheffer across clinical, research and leadership responsibilities. You will coordinate complex clinic operations and research activities, ensuring outstanding patient care and advancing epilepsy understanding. You will build strong relationships across hospital, university and external partners while refining high-level executive support skills. What you will deliver: Coordinate multidisciplinary clinic schedules, appointments and logistics to support efficient, patient-centred epilepsy care. Prepare and manage patient files, clinical documentation and records to ensure accuracy, completeness and timely access. Facilitate clear communication between clinicians, patients, hospital departments, healthcare services and external organisations. Provide high-level executive support including correspondence, diary management, meetings, travel arrangements and related logistics . Uphold strict confidentiality and compliance with healthcare, privacy and organisational policies across all activities. You may be a great fit if you : Hold a tertiary qualification or equivalent experience and specialist expertise in administrative or executive support fields. Bring proven experience supporting senior executives, managing complex diaries, meetings and competing priorities. Demonstrate strong time management skills, coordinating workflows, meeting deadlines and balancing concurrent clinical and research tasks. Display excellent interpersonal communication, building relationships with clinicians, academics, administrative staff and external stakeholders. Exercise diplomacy, tact and discretion, confidently handling sensitive information and maintaining strict confidentiality. Deliver high-quality written correspondence, briefing papers and presentations with exceptional attention to detail and literacy. For further information , please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Build future financial security with 17% superannuation . Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being . Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning . Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave . Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company . Health and well-being services including a leading Employee Assistance Program . For more information check out our benefits page! Your new team – At the Melbourne Brain Centre on the Austin Health campus, you will join a vibrant, multidisciplinary environment. Clinicians, researchers and professional staff collaborate to improve outcomes for children with epilepsy and neurological disorders. The team embraces innovation, creativity and evidence-based practice, supported by the University of Melbourne’s strong research culture. Values of collaboration, compassion, respect, integrity and accountability shape everyday interactions and decision-making. You will be supported to develop your career and wellbeing while contributing to impactful clinical care and research . Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation . The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb . We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process . Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at . Application essentials: Visit "apply with us" to learn more about the process, including tips and FAQs. You must have current valid work rights for Australia. Visa sponsorship is not available for this role. A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. Please upload your resume and a cover letter outlining your interest and experience as part of the application process. Please upload your responses to the Selection Criteria, found in the Position Description. Want to know more? For queries related to this specific position, contact Walid by emailing For questions related to our recruitment process email Walid at For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at (subject: 'Recruitment Adjustments'). Apply today and join a community that’s shaping the future. Applications close: 24 September 11:55 PM; Melbourne time zone. Position Description: JR-017303 Executive Assistant PD.pdf JR-017303 Executive Assistant PD.doc