Executive Assistant

Job description

Executive Assistant Waste Connections is seeking an Executive Assistant to support our Corporate Accounting organization in The Woodlands, TX. This role combines event planning, office operations, and finance coordination, requiring a highly organized, proactive professional who thrives in a fast-paced environment. The ideal candidate brings strong organizational and interpersonal skills, the ability to manage multiple priorities, and a high level of professionalism while supporting both people and process-driven work. Responsibilities include: Plan and coordinate corporate meetings and events ranging from small team gatherings to large conferences (50–275 attendees), including logistics, vendor management, travel, and on-site support (limited travel required) Manage Outlook calendars, event communications, travel arrangements, and serve as a point of contact for internal and external stakeholders Prepare Expense Reports and reconciling Credit Card transactions along with vendor communications Assisting with census and regulatory reporting Updating SharePoint pages, internal calendars, and training content Support departments with shipping, check distribution, and banking materials Oversee shared office spaces and coordinate supplies, snacks, and vendor meetings Plan team engagement activities including quarterly outings, internal events, and office celebrations Ideal Candidate Experience 2+ years in event coordination, office management, or administrative support Strong organizational, multitasking, and problem-solving skills Advanced communication skills with the ability to work across all levels Experience with Microsoft Office (Excel, PowerPoint, Outlook), SharePoint a plus, and internal systems (Workday a plus) Detail-oriented with the ability to manage deadlines, budgets, and reporting work Positive, energetic, and team-oriented mindset with flexibility to support events What’s In It for You? You will be joining colleagues who embrace a “work hard, play harder” culture. Our compensation package is competitive with an annual cash bonus, equity grant eligibility and comes with excellent benefits, including medical, dental, vision, flexible spending account, long term disability, life insurance and a 100% company match 401(k) retirement plan. You’ll also be associating yourself with a company that likes to lead, by example, through a strong presence in our local communities, charitable giving, sustainability initiatives and more. Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.