Executive Assistant

Job description

We are seeking an experienced Executive Administrator to provide high-level support to senior leaders by managing schedules, travel, communications, meetings, and key administrative priorities. This role serves as a trusted partner to leadership, helping ensure day-to-day operations run smoothly while maintaining exceptional organization, professionalism, and attention to detail. Netsmart At Netsmart, improving care delivery isn’t just our aspiration; it’s our passion! For more than 50 years, we’ve been a healthcare software company developing technology and providing services in the behavioral health, human services, and Post-Acute markets. We collaborate with organizations and partner with our clients across the care spectrum to anticipate challenges, identify obstacles and recognize new opportunities as healthcare evolves. We continuously strive to advance our Netsmart technologies and offerings beyond the EHR by embracing new technology trends that empower healthcare professionals to provide the best possible care. We are seeking an experienced Executive Administrator to provide high-level support to senior leaders by managing schedules, travel, communications, meetings, and key administrative priorities. This role serves as a trusted partner to leadership, helping ensure day-to-day operations run smoothly while maintaining exceptional organization, professionalism, and attention to detail. Responsibilities Draft executive level correspondence; prepare letters, reports, minutes, proposals, expense reports, financial reports, presentations and other materials as requested. Coordinate travel arrangements including booking airfare, hotel and transportation accommodations consistent with company policies and guidelines. Maintain executives' electronic schedule to coordinate meeting times, conferences, travel arrangements and appointments. Prepare executives for meetings, ensure that all documents are prepared in a timely and accurate manner. Coordinate meeting logistics including providing discussion materials for all participants, facilitating room set-up and tear down and ensuring needed equipment is operating. Answer telephone for the executives; take and distribute messages to appropriate personnel, respond to inquiries from clients, vendors and personnel within scope of expertise. Maintain both electronic and physical file copies in an orderly and retrievable fashion. Complete special projects including researching, collecting information and reporting findings. Qualifications Required At least 7 years of relevant work experience Exceptional attention to detail Strong verbal communication skills Ability to balance and prioritize multiple tasks Strong teamwork and collaboration skills Preferred Bachelor’s degree or equivalent work experience Netsmart is proud to be an equal opportunity workplace and is an affirmative action employer, providing equal employment and advancement opportunities to all individuals. We celebrate diversity and are committed to creating an inclusive environment for all associates. All employment decisions at Netsmart, including but not limited to recruiting, hiring, promotion and transfer, are based on performance, qualifications, abilities, education and experience. Netsmart does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, physical or mental disability, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Netsmart desires to provide a healthy and safe workplace and, as a government contractor, Netsmart is committed to maintaining a drug-free workplace in accordance with applicable federal law. Pursuant to Netsmart policy, all post-offer candidates are required to successfully complete a pre-employment background check, including a drug screen, which is provided at Netsmart’s sole expense. In the event a candidate tests positive for a controlled substance, Netsmart will rescind the offer of employment unless the individual can provide proof of valid prescription to Netsmart’s third party screening provider. If you are located in a state which grants you the right to receive information on salary range, pay scale, description of benefits or other compensation for this position, please use this form to request details which you may be legally entitled. All applicants for employment must be legally authorized to work in the United States. Netsmart does not provide work visa sponsorship for this position. Netsmart's Job Applicant Privacy Notice may be found here .