Executive Assistant

Job description

Tagup is a defense technology company founded at MIT that is delivering logistics decision advantage with next-generation AI. We’re growing rapidly and are looking for change-makers passionate about delivering innovative technologies to solve the most challenging problems in the world’s highest stakes environments. This is an exciting opportunity to engage in meaningful work that strengthens national security and contributes to the success of U.S. and allied forces. Join us in shaping the future of defense logistics for a safer tomorrow. We are seeking a NYC-based Executive Assistant to partner with our leadership team and ensure operations at the executive level run seamlessly. This is more than a support role — you’ll be a trusted partner and force multiplier, managing priorities, communications, and key workflows so executives can focus on strategy and execution. The ideal candidate combines organizational excellence with discretion, judgment, and the ability to thrive in a fast-paced, high-growth environment. ### What You'll Do - Serve as a trusted partner and gatekeeper for the executive team, ensuring priorities and workflows are managed effectively. - Draft, triage, and manage executive communications, ensuring clarity and timeliness across internal and external stakeholders. - Prepare briefing materials and support compliance, reporting, and board/investor deliverables. - Assist withcompliance activities, helping ensure documentation, reporting, and review cycles are completed accurately and on time. - Oversee travel logistics, off-sites, and event coordination. - Build strong relationships across the company, facilitating smooth communication between executives and teams. - Implement systems and light automation to streamline workflows and reduce repetitive tasks. - Handle highly confidential information with sound judgment and flawless discretion. - Contribute to special projects requiring organizational excellence, problem-solving, and attention to detail. ### What We’re Looking For - 8+ years of experience as an Executive Assistant, including 3+ years supporting a CEO/founder or top C-suite at a high-bar organization (startup, hedge fund, big tech, or top-tier firm). - Evidence of operational judgment under pressure: you’ve navigated mission-critical situations (e.g., last-minute travel changes, board pivots, multi-party offsites) without drama. - Exceptional writing skills (concise, executive-ready) and a meticulous attention to detail (zero typos, zero misses). - Strong organizational skills with a talent for process improvement and efficiency; comfort with automation tools is a plus. - Technically proficient in managing complex compliance processes through advanced utilization of platforms like Google Workspace and Slack. - Based in New York City, with the ability to work onsite regularly to support the executive team in our midtown office.