Executive Assistant

Job description

Construction is the 2nd largest industry in the world (4x the size of SaaS!). But unlike software (with observability platforms such as AppDynamics and Datadog), construction teams lack automated feedback loops to help projects stay on schedule and on budget. Without this observability, construction wastes a whopping $3T per year because glitches aren’t detected fast enough to recover. Doxel AI exists to bring computer vision to construction, so the industry can deliver what society needs to thrive. From hospitals to data centers, from foreman to VPs of construction, teams use Doxel to make better decisions everyday. In fact, Doxel has contributed to the construction of the facilities that provide many of the products and services you use everyday. We have classic computer vision, deep learning ML object detection, a low-latency 3D [three.js](http://three.js/) web app, a complex data pipeline powering it all in the background. We’re building out new workflows, analytics dashboards, and forecasting engines. We’re at an exciting stage of scale as we build upon our growing market momentum. Our software is trusted by Shell Oil, Genentech, HCA healthcare, Kaiser, Turner, Layton and several others. Join us in bringing AI to construction! **The Role** We are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor. You will be expected to keep up with our CEO who has a high work ethic. **Your Day to Day** - C-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones. - Executive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO. - Meeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews. **Travel & Concierge Operations** - End-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations. - Real-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates. **What Success Looks Like** - Within 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities. - Every meeting has the right people, agenda and prep materials in place ahead of time. - Board meetings and leadership offsites run smoothly, with materials delivered on time. - Is trusted by the leadership team as the go-to person for the executive office. - Over time, builds processes that give the CEO back hours every week. **What You Bring** - 5-10 years of dedicated experience supporting a corporate CEO/founder. - Strict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity. - Thrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback. - Tech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software. - AI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity. **Preferred Experience** - Experience in enterprise B2B SaaS or construction technology. - Experience supporting a founder through a fundraise or board cycle. - Familiarity with CRM and expense management tools. **Benefits & Company Culture** - Competitive Base Salary + Equity Package - Remote first culture (for most roles) - Comprehensive Health Insurance (Medical, Dental, Vision) - Home Office Stipend - Monthly allowance for cell phone and internet - Flexible PTO, generous company holiday policy, and unlimited sick days **Salary Range:** $100,000.00 - $150,000.00 USD Pay is based on a variety of factors such as location, skill level, qualifications, competencies, and overall experience. *Doxel is an equal opportunity employer and actively seeks diversity at our company. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.*