EXECUTIVE ASSISTANT

Job description

For over a century Charlotte Pipe and Foundry Company has been manufacturing pipe and fittings exclusively in the USA, employing 1,400 loyal, hard-working Americans. Today we manufacture the industry's broadest range of standard and specialty DWV products, including cast iron and plastic pipe and fittings. Charlotte Pipe is headquartered in Charlotte, NC, and has seven plant locations across the United States. Executive Assistant – Finance, Legal, HR Position Summary Administrative Assistant position provides administrative and organizational support to executives in the Finance, Legal, and Human Resources departments. This role helps ensure efficient day-to-day operations through coordinating meetings, maintaining records, preparing documents, supporting departmental processes, and assisting with special projects. The ideal candidate is highly organized, detail-oriented, professional, and able to handle confidential information with discretion. Key Responsibilities Administrative & Departmental Support Provide day-to-day administrative support to Finance, Legal, and Human Resources leadership. Coordinate meetings, manage calendars, schedule appointments, and prepare meeting materials. Prepare, format, proofread, and maintain documents, presentations, reports, and correspondence. Coordinate travel arrangements and process expense reports as needed. Maintain organized electronic and physical files, records, and departmental documentation. Assist with special projects, internal communications, and other administrative initiatives. Serve as a point of contact for routine departmental requests and coordinate follow-up items. Provide note taking and summary of action items to the executive for department and other material meetings. Finance Support Assist with processing invoices, expense reports, purchase orders, and other financial documentation. Support the organization and maintenance of financial records and reports. Assist with scheduling financial meetings, preparing materials, and tracking action items. Provide general administrative support for accounts payable, accounts receivable, and other finance functions as needed. Legal Support Assist with preparing, formatting, organizing, and maintaining contracts, policies, legal documents, and correspondence. Maintain contract files, legal records, and document tracking logs. Coordinate signatures, approvals, and document distribution. Assist with scheduling meetings and coordinating communications with internal stakeholders and external legal counsel. Support administrative activities related to contract management, compliance, and other legal processes. Maintain strict confidentiality when handling sensitive legal documents and information. Human Resources Support Support the preparation and distribution of HR communications, policies, and other employee materials. Assist with HR reporting, data entry, and tracking of routine departmental activities. Handle sensitive employee information with professionalism and discretion. Qualifications Three or more years of administrative or office support experience preferred. Experience supporting Finance, Legal, or Human Resources functions is a plus. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities, meet deadlines, and work effectively with different departments. Demonstrated ability to maintain confidentiality and exercise sound judgment. Strong interpersonal skills and a customer-service-oriented approach. Key Competencies Organization and time management Accuracy and attention to detail Confidentiality and professionalism Communication and collaboration Initiative and problem-solving Dependability and follow-through Work Relationships This position works closely with Finance, Legal, and Human Resources leadership, as well as other departments and external business partners, to support efficient operations and effective cross-functional collaboration. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.