Executive Assistant / Bookkeeper

Job description

Yellowstone Local is a staffing and recruiting agency dedicated to supporting the skilled trades industry. We connect high-performing talent with growing home service companies across the U.S. Our clients—leaders in HVAC, plumbing, electrical services, and beyond—depend on skilled professionals to help drive their business growth. At Yellowstone Local, we take pride in matching the right people with the right opportunities, ensuring long-term success for both our clients and candidates. Position Overview We’re on the hunt for a highly organized and driven Executive Assistant / Bookkeeper who thrives in fast-paced environments and takes full ownership of their work. This is not your average admin gig—you’ll be the right hand to a business owner running a high-performing skilled trade operation out of California. From managing QuickBooks to coordinating vendor communications, your job is to keep things running smoothly behind the scenes. You’ll be remote, but critical to daily operations, decision-making, and follow-through. Key Responsibilities Manage bookkeeping through QuickBooks, including payroll coordination and invoicing Process employee timecards and generate accurate financial reports Assist with job costing, tracking contracts, and ordering materials Organize and manage emails, schedules, and internal documentation Track deadlines, follow up on key priorities, and manage task lists for the owner Communicate directly with vendors while maintaining strict confidentiality Support general admin operations with precision and proactivity Why Work With Yellowstone Local: 100% remote work setup with flexibility based on client needs Be part of a growing team that supports top-tier brands in the skilled trades Receive dedicated training and support from both Yellowstone Local and the client Unlock long-term growth opportunities and stability based on your performance What’s in it for you Pay Range: $5–$8/hour Schedule: 45 hours/week (Full-time, California/Pacific Time zone) Work Setup: Fully remote and long-term Consistency: Reliable, stable role with clear responsibilities Impact: Direct access to business owner and chance to shape backend operations Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience. What We're Looking For Minimum 3 years of experience in bookkeeping and/or executive assistant roles Deep proficiency in QuickBooks for payroll, invoicing, and reporting Excellent English communication skills—both written and spoken Proven ability to manage tasks independently while working remotely Sharp attention to detail and high level of accountability Previous experience in small business or trade/contractor environments preferred Familiarity with timecard platforms, Gmail, and contract management Ability to multitask, stay organized, and maintain confidentiality under pressure Yellowstone Local is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.