Looking for Philippines-based candidatesJob Role: Executive Assistant & Business Operations CoordinatorCompensation range: $2,000 AUD / MonthlyEngagement type: Independent Contractor AgreementWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.Who The Client Is: Our client is a purpose-driven nonprofit organization committed to expanding access to quality healthcare for underserved communities both locally and internationally. Through medical outreach programs, community partnerships, and volunteer initiatives, they work to improve lives by delivering compassionate care, promoting wellness, and supporting sustainable health solutions. Guided by a mission of service and empowerment, the organization strives to create lasting, positive impact—one person and one community at a time.Role Overview: We are seeking a proactive and highly organized Executive Assistant & Business Operations Coordinator to provide comprehensive administrative, sales, and operational support to a growing business. This role is ideal for someone adaptable, tech-savvy, and eager to learn multiple service lines, including NDIS, aged care, and commercial cleaning. You will play a key role in managing day-to-day operations, supporting sales outreach, handling customer enquiries, maintaining digital platforms, and ensuring business processes run efficiently. The successful candidate will receive structured onboarding through documented processes and daily screen-sharing sessions to develop a strong understanding of the business.The Executive Officer will report directly to the Director and work closely with key operational staff across NDIS, accommodation, cleaning, gardening, and administration services.Key Responsibilities: Executive AssistanceManaging shared business email inboxes and responding to enquiries.Managing my calendar, appointments, and meeting schedules.Coordinating bookings and staff rosters.participants, families, and referral partners.Preparing business documents, service agreements, and reports.Assisting with recruitment, onboarding, and maintaining staff records.Coordinating website enquiries and supporting our marketing activities.NDIS Compliance & DocumentationAssisting with NDIS administration, compliance and onboarding.Understanding and maintaining NDIS participant recordsAssisting with service agreements and onboarding documentationMaintaining compliance records and auditsIncident reporting and record managementMaintaining worker screening and training registersInvoicing & NDIS AdministrationPreparing invoices for Plan Managers, Self-Managed, and NDIA participantsFollowing up on outstanding invoices and paymentsMaintaining participant budgets and service trackingSupporting payroll data collection for staff and contractorsExperience with systems such as:There are several different software programs for different problems XeroCRM & Database ManagementManaging CRM systems and client databases on several different websites for different businesses Maintaining customer databases and CRM systemsTracking leads and referral partnersRecording interactions and follow-up activitiesGenerating weekly business reportsRequirementsRequired Skills and Qualifications:Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role.Previous experience working with an Australian company/clientPrevious experience in NDIS administration and aged care administrationExperience with sales support, lead outreach, or customer service is highly desirable.Strong verbal and written English communication skills with a professional phone manner.Experience managing email inboxes, calendars, and general administrative functions.Strong bookkeeping experience and familiarity with accounting software are advantages.Experience /CMS platforms.Experience managing business social media accounts and creating or scheduling content.Strong computer skills and proficiency with Microsoft Office or Google Workspace.Ability to quickly learn new industries, systems, and processes through structured training.Highly organized with excellent attention to detail and strong time management skills.Self-motivated, proactive, and capable of working independently in a remote environment.Comfortable participating in daily screen-sharing and collaborative training sessions.Key Performance Indicators (KPIs)Response time to enquiriesNumber of outbound sales calls completedAppointment bookings generatedSocial media content scheduledInvoices processed accuratelyDatabase updates completedWeekly reporting delivered on timeTechnology RequirementsReliable internet connection (minimum 50 Mbps)Dedicated home office workspaceNoise-cancelling headsetDual monitor setup preferredBackup internet connection preferredConfidentiality & Data SecurityHandling sensitive client information confidentiallyFollowing privacy and data security proceduresUnderstanding Australian privacy obligationsWork Arrangement & Expectations:This is a remote role that will be set up as an independent contractor engagement.To ensure alignment and transparency, successful candidates will be expected to:Disclose any existing ongoing roles or client workReflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
Looking for Philippines-based candidates
Job Role: Executive Assistant & Business Operations Coordinator
Compensation range: $2,000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.
Who The Client Is: Our client is a purpose-driven nonprofit organization committed to expanding access to quality healthcare for underserved communities both locally and internationally. Through medical outreach programs, community partnerships, and volunteer initiatives, they work to improve lives by delivering compassionate care, promoting wellness, and supporting sustainable health solutions. Guided by a mission of service and empowerment, the organization strives to create lasting, positive impact—one person and one community at a time.
Role Overview: We are seeking a proactive and highly organized Executive Assistant & Business Operations Coordinator to provide comprehensive administrative, sales, and operational support to a growing business. This role is ideal for someone adaptable, tech-savvy, and eager to learn multiple service lines, including NDIS, aged care, and commercial cleaning. You will play a key role in managing day-to-day operations, supporting sales outreach, handling customer enquiries, maintaining digital platforms, and ensuring business processes run efficiently. The successful candidate will receive structured onboarding through documented processes and daily screen-sharing sessions to develop a strong understanding of the business.
The Executive Officer will report directly to the Director and work closely with key operational staff across NDIS, accommodation, cleaning, gardening, and administration services.
Key Responsibilities:
Executive Assistance
- Managing shared business email inboxes and responding to enquiries.
- Managing my calendar, appointments, and meeting schedules.
- Coordinating bookings and staff rosters.participants, families, and referral partners.
- Preparing business documents, service agreements, and reports.
- Assisting with recruitment, onboarding, and maintaining staff records.
- Coordinating website enquiries and supporting our marketing activities.
NDIS Compliance & Documentation
- Assisting with NDIS administration, compliance and onboarding.
- Understanding and maintaining NDIS participant records
- Assisting with service agreements and onboarding documentation
- Maintaining compliance records and audits
- Incident reporting and record management
- Maintaining worker screening and training registers
Invoicing & NDIS Administration
- Preparing invoices for Plan Managers, Self-Managed, and NDIA participants
- Following up on outstanding invoices and payments
- Maintaining participant budgets and service tracking
- Supporting payroll data collection for staff and contractors
- Experience with systems such as:
- There are several different software programs for different problems
- Xero
CRM & Database Management
- Managing CRM systems and client databases on several different websites for different businesses
- Maintaining customer databases and CRM systems
- Tracking leads and referral partners
- Recording interactions and follow-up activities
- Generating weekly business reports
Requirements
Required Skills and Qualifications:
- Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role.
- Previous experience working with an Australian company/client
- Previous experience in NDIS administration and aged care administration
- Experience with sales support, lead outreach, or customer service is highly desirable.
- Strong verbal and written English communication skills with a professional phone manner.
- Experience managing email inboxes, calendars, and general administrative functions.
- Strong bookkeeping experience and familiarity with accounting software are advantages.
- Experience /CMS platforms.
- Experience managing business social media accounts and creating or scheduling content.
- Strong computer skills and proficiency with Microsoft Office or Google Workspace.
- Ability to quickly learn new industries, systems, and processes through structured training.
- Highly organized with excellent attention to detail and strong time management skills.
- Self-motivated, proactive, and capable of working independently in a remote environment.
- Comfortable participating in daily screen-sharing and collaborative training sessions.
Key Performance Indicators (KPIs)
- Response time to enquiries
- Number of outbound sales calls completed
- Appointment bookings generated
- Social media content scheduled
- Invoices processed accurately
- Database updates completed
- Weekly reporting delivered on time
Technology Requirements
- Reliable internet connection (minimum 50 Mbps)
- Dedicated home office workspace
- Noise-cancelling headset
- Dual monitor setup preferred
- Backup internet connection preferred
Confidentiality & Data Security
- Handling sensitive client information confidentially
- Following privacy and data security procedures
- Understanding Australian privacy obligations
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
