Executive Assistant - Chief Executive Officer (12 month Parental Leave Cover)

Job description

What you'll do Supporting our global CEO, you'll be the person who makes sure every day runs smoothly for someone operating across multiple time zones, markets and priorities - with genuine visibility into how the business is run at the top. No two days will look the same. You'll be at the centre of the action, including: Keeping our CEO organised and on top of everything he needs to be across in our fast-paced business managing his diary; responding to emails and calls; travel and accommodation management; prioritising tasks; processing expense claims and credit card reconciliation; scheduling Board meetings and other meetings, events and functions; coordinating monthly Board packs; organising catering requirements, and more Stepping in to support the wider Executive Leadership Team on an ad-hoc basis this may include creating meeting agendas or taking minutes, booking travel, document preparation, managing expenses and anything else that comes up from time to time, giving you exposure and a broader network across the business Being trusted to handle confidential and sensitive information with discretion and professionalism Taking pride in keeping our CEO well informed and up to date on changing priorities and key issues as they arise collating the information he needs to make fast, informed decisions What we're looking for Extensive experience providing administrative support to senior or executive managers, and managing the conflicting workload of a busy executive A high attention to detail and the ability and skill to prioritise organising both yourself and those around you while thriving in a regularly changing, fast-paced environment A can-do, proactive work ethic and results-focused mindset - you're comfortable asking questions and getting involved with any task required to get the job done An articulate communicator (on paper and in person) who builds sustainable relationships with internal and external stakeholders, and understands the discretion this role requires We know not everyone will meet every requirement, and that’s okay. If you’re excited about the role and believe you can make a difference, we’d love to hear from you. A few other things we want you to know... As an equal opportunity employer, CAR Group welcomes applications from individuals of all backgrounds, identities, abilities, and life experiences. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and supported. If you have a disability or require adjustments to participate fully in the recruitment process, please let us know we’re here to support you. We understand the importance of work-life balance and offer flexible working arrangements, including part-time options. If you’d like to explore this, just ask during the process. We’re also a proud Circle Back Initiative employer, which means we commit to responding to every applicant. Successful candidates joining the CAR Group team will need to complete a National Police Record check and must have full-time Australian working rights. So come and join our team - because every role is a big role in our plans to go big. Are you ready to be a big part of something big? CAR Group has been driving innovation and growth since the 1990s. Collectively, our world leading marketplaces bring together deep expertise powered by a talented team, data, and technology across Oceania, Asia and The Americas. We deliver world leading technology and advertising solutions designed to make buying and selling a great experience and are the parent company of wholly owned digital marketplaces in Australia (carsales), South Korea (Encar), the United States (Trader Interactive) and Chile (chileautos), in addition to being a majority shareholder of webmotors in Brazil. With a vision to be the global leader in online vehicle marketplaces, we’re transforming how people buy and sell across the world. We discover new ideas and bring them to life. We continue to grow, and we continue to evolve- and we’re committed to taking innovative steps to get there. When it comes to your career, we want to offer meaningful opportunities that empower you to make a lasting impact. But for that to happen, we strive to feel small - small enough to stay agile, learn across teams, and connect authentically with each other. What’s on offer Recognition as one of Australia’s Best Workplaces™ by Great Place to Work®, a Family Friendly Workplace, a WORK180 endorsed employer. A highly engaged, collaborative team where you’ll learn from exceptional talent. 24 weeks paid parental leave for primary caregivers, four weeks for secondary caregivers, and six weeks paid gender-affirming care leave. Regular hackathons, continuous learning opportunities, and wellbeing initiatives that support your mental, emotional, and physical health.