Executive Assistant, Corporate Legal Affairs

Job description

When applicable, Bombardier promotes flexible and hybrid work policies. Why join us? At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together. Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise. Bombardier’s Benefits Program With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following: Insurance plans (Dental, medical, life insurance, disability, and more) Competitive base salary Retirement savings plan Employee Assistance Program Tele Health Program What are your contributions to the team? We are looking for an Executive Assistant to support our Corporate Legal Affairs team. This full-time position is based at our head office in Dorval with our team working in a hybrid office-remote environment. In your role, you will: Accomplish various administrative tasks which will require a good understanding of the business activities and department practices. Coordinate agendas, schedule meetings (internal and external), support material preparation and attend to logistics. Draft certain documents and coordinate various signatures. Support the team in managing various reports, deliverables, and timelines. Coordinate travel reservations and prepare expense claims. Coordinate invoice approvals and payments. Ensure diligent follow-up on a variety of department activities and files. Create and maintain databases/business records and see to organize and maintain these records. Perform other duties as assigned. How to thrive in this role? You hold a College Diploma in office management, business administration or equivalent. You have more than 5 years of relevant experience or equivalent combination of education and experience. You are a team player and appreciate the dynamic of working as part of a group. You are discreet and professional. You are a good communicator and feel comfortable interacting with all levels of the organization. You are flexible and can manage rapidly changing and time-sensitive demands. You are autonomous and self-driven. You have a clear attention to details and work with rigor and discipline. You have mastered the advanced tools of the Microsoft Office suite, and you have practical experience using various computer applications (i.e., Outlook, Word, Excel, Powerpoint, SAP, Concur, etc.). You are bilingual, English and French, spoken and written and have excellent grammar. You are excellent at identifying and managing priorities and respecting deadlines. You are able to work under pressure and remain calm and will be available to provide support outside of usual business hours, if and when required. Now that you can see yourself in this role, apply and join the Bombardier Team! Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals. Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply. Job Executive Assistant, Corporate Legal Affairs Primary Location Administrative Centre (CA) Organization Aerospace Canada Shift Employee Status Regular Requisition 12837 Executive Assistant, Corporate Legal Affairs #LI-hybrid