Executive Assistant - EOS Implementer Support (Full-Time / Two-Client Coverage)

Job description

# Executive Assistant - EOS Implementer Support (Full-Time / Two-Client Coverage) > FreedUp · Philippines (Remote) · Full-time · Posted 2026-08-28 **Salary:** USD 1,000–1,800 **Workplace:** remote **Department:** recruitment ## Description FreedUp is seeking a proactive and detail-oriented Executive Assistant (EA) to support a Founder and EOS Implementer who runs quarterly and annual sessions for a portfolio of client businesses. This role is ideal for someone who thrives on structure, follow-through, and turning scattered notes, recordings, and ideas into organized, actionable systems. We're a high-performance team with a culture built around accountability, clarity, and efficiency. We're looking for a proactive, detail-oriented Executive Assistant to directly support our client — helping streamline his session workflow, inbox, and daily operations so he can stay focused on implementing EOS with clients, developing relationships, and writing. This is a **part-time**, remote position that requires strong written communication, organizational excellence, and comfort working with AI-assisted tools like Plaud and . **Set up:** Shared EA by two executives **Location:** Fully Remote- LATAM **Job Type:** Full-Time (this role combines two part-time client engagements — approx. 15-20 hrs/week with each client) **Salary:** $1000– $1800 per month (based on experience and hours) ## Requirements - 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership or a solo consultant/founder. - Excellent written and verbal communication skills. - Tech-savvy and comfortable working across a varied digital toolset, including AI note-taking and transcription tools. - Direct experience with, or strong aptitude for quickly learning, Plaud (AI recording/transcription device) — you'll be responsible for syncing, organizing, and turning session recordings into polished summaries. - Familiarity with, or willingness to learn, or similar EOS software (Ninety, Bloom Growth/Stretti) used to track client rocks, issues, and scorecards. - Strong organizational and prioritization abilities; comfortable building a system from scratch when one doesn't exist yet. - Proven ability to manage sensitive information with discretion, including personal and financial details. - Proactive, self-directed, and comfortable asking "what's the best way to capture this?" rather than waiting to be told. - Experience managing both business and personal responsibilities for a founder or executive is a plus. - Basic knowledge of bookkeeping, invoicing, or QuickBooks preferred. - Technical Requirements: Reliable high-speed internet and a modern home office setup. ### **Key Responsibilities** - **Session Process Management:** Own the end-to-end workflow around client sessions (roughly 4–10 per month). Handle pre-session prep (venue confirmation, invoicing, materials), and post-session wrap-up (payment/deposit tracking, updating client records and session trackers). Sync and organize recordings from the Plaud device, and consolidate Plaud transcripts, board photos, and handwritten notes into a single clean session summary. - **Inbox Management:** Triage the inbox daily toward zero using a four-category system (Action Needed, Follow Up, If Interested, Read), archiving rather than deleting. Draft and send routine responses and post-session follow-up emails from templates, and file recurring items (receipts, prospecting/spam) into the right folders. - **Capture System & Content Support:** Build and maintain a single, reliable capture system for to-dos, issues, and article/content ideas that currently live scattered across Google Tasks, Notion, and paper notes. Help transform captured thoughts and session observations into draft articles or content pieces. - **Client Records & EOS Software:** Keep client journey records and session trackers up to date, and maintain data in (or the applicable client's EOS software) to track ratings, rocks, and outcomes across the client portfolio. - **Financial & Administrative Support:** Manage recurring invoicing for client sessions in QuickBooks, support basic bookkeeping categorization and bank reconciliation, and track personal expense categorization (e.g., via Copilot) as needed. - **Travel & Event Coordination:** Book flights and hotels (including via Marriott Bonvoy), and research and plan the annual multi-week summer trip and other travel logistics. - **Home & Personal Support:** Manage a separate personal inbox (kept distinct from EOS-affiliated email), pay bills, help enroll kids in activities, coordinate vehicle maintenance appointments, and monitor a legacy personal-project inbox. - **Reporting & Accountability:** Provide structured weekly updates on session prep status, inbox status, and outstanding to-dos, and support ongoing refinement of SOPs as new processes are adopted. **Tools & Communication** - Plaud (AI recording/transcription device) — central to session capture; comfort managing sync, renaming, and summary generation is essential. - — primary EOS software for tracking client progress, rocks, and issues. - Notion, Google Workspace (Gmail, Calendar, Drive, Tasks), QuickBooks, Claude, ChatGPT, NotebookLM, 11 Reader. - Preferred Communication: Text/direct message (daily), email summaries, weekly check-in calls. ## Benefits - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months ## Apply [Apply at FreedUp](https://apply.workable.com/freedup/j/BFB6366864/apply) --- Powered by [Workable](https://www.workable.com)