Executive Assistant | EY Law

Job description

The Opportunity EY Law is looking for an Executive Assistant to join our team and provide high-quality administrative support to Partners and legal professionals. This is an exciting opportunity for a proactive, organized and detail-oriented professional who thrives in a dynamic and collaborative environment. In this role, you will play a key part in supporting the day-to-day operations of the practice, ensuring efficient coordination of schedules, client interactions, travel arrangements and administrative processes. You will work closely with experienced professionals in a leading multidisciplinary organization, gaining exposure to a fast-paced legal environment while developing your professional and organizational skills.z Your Key Responsibilities Provide comprehensive administrative and organizational support to Partners and legal teams; Manage complex calendars, coordinate meetings and ensure efficient scheduling of appointments and events; Prepare, format and review presentations, reports, correspondence and other business documents; Support client-related administrative activities, ensuring a high standard of professionalism and responsiveness; Organize travel arrangements, including transportation, accommodation and itineraries; Assist with billing, expense reporting and invoicing processes, ensuring compliance with internal procedures; Maintain accurate records, documentation and filing systems; Coordinate internal meetings, training sessions and team events; Support the team in managing multiple priorities and deadlines; Contribute to the efficient and smooth operation of EY Law's day-to-day activities. Skills and Attributes for Success Strong organizational and planning skills with the ability to prioritize effectively; Excellent attention to detail and commitment to quality; Ability to manage multiple tasks in a fast-paced environment; Professionalism, discretion and strong sense of confidentiality; Strong interpersonal and communication skills; Proactive, positive and service-oriented mindset; Ability to work independently while collaborating effectively within a team; Flexibility, adaptability and willingness to learn. To Qualify for the Role, You Should Have Previous experience in an Executive Assistant, Administrative Assistant or similar support role; Experience working within a professional services environment is highly valued; Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel and PowerPoint; Strong written and verbal communication skills in Portuguese; Good command of English, both written and spoken; Ability to manage confidential information with discretion and professionalism; Excellent organizational and time-management skills. Ideally, You'll Also Have Previous experience supporting senior leadership, Partners or executives; Experience within a law firm or legal services environment; Familiarity with billing systems, document management tools and administrative workflows; Experience coordinating travel logistics and corporate events. What We Look For We are looking for a highly organized, reliable and proactive professional who enjoys supporting others and contributing to the success of a team. The ideal candidate combines strong administrative capabilities with excellent communication skills, attention to detail and a client-focused approach. If you are motivated by working in a collaborative environment and are eager to build your career within a leading professional services organization, we would like to hear from you. What We Offer At EY, you'll have the chance to build a truly exceptional experience. We offer a flexible working environment, continuous learning opportunities, innovative technology and a diverse and inclusive culture where your unique perspective is valued. Are you ready to shape your future with confidence? Apply today. EY | Building a better working world EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets. Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow. EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories. At EY, we're committed to providing recruitment and career opportunities to all, regardless of gender, sexual orientation, social background, or disability. We believe that equality and diversity are central to our recruitment process, as they enhance creativity and efficiency, leading to improved performance and productivity. In line with this commitment, EY Portugal recently became a member of the Inclusive Community Forum. This initiative, led by Nova SBE, focuses on the recruitment of individuals with disabilities, advocating for a more inclusive community. Moreover, EY Portugal has also endorsed the Diversity Charter of APPDI (the Portuguese Association for Diversity and Inclusion), pledging to establish and develop internal policies and practices which support diversity. Through these initiatives, EY seeks to actively contribute to the inclusion process, and promote a more inclusive community for people with disabilities, by actively participating in creating solutions. #LI-HYBRID