Executive Assistant, Football

Job description

Who We Are: IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. IMG are hiring an Executive Assistant to provide administrative and general support to the Football senior executives at IMG to support with facilitating a smooth running of the business. Key Responsibilities and Accountabilities Your priority will be to provide key administrative and general support to the Senior Executive. You may also be required to support the additional business leads as needed. Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support. Accurately managing and reconciling expenses. Managing travel records in and out of UK for tax purposes. Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials). Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively. You will be required to implement administrative systems and processes to support the smooth running of the business. Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information. Supporting the Senior Executive with multiple projects. Managing and updating regular meeting agendas and reports. Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records). Taking control of resolving urgent operational or administrative issues Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers. Providing cover where required and working closely with other EA’s within the wider network. Other duties that are within the scope of the role may be required. Knowledge and Experience Must have undertaken similar roles in a fast paced, high growth business before Previous experience as an EA/PA is required Driving administrative processes Must have handled confidential information before while exercising discretion Must have developed the knowledge and experience of managing and processing invoices, and other common corporate processes Skills and Abilities Organisational skills that enable the individual to prioritise a varied workload. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively. Ability to multi-task, mange time effectively and prioritise Excellent oral and written communication skills - There will be regular contact with key internal and external stakeholders and partners. Calm and professional manner when working under pressure Positive, professional, proactive, diligent and flexible approach to work A strong team player with outstanding organisational skills Excellent written communication skills Excellent command of Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint). In addition, success at IMG is driven by four core competencies that apply to all employees: Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes Operational Excellence – Driving efficiency, governance, and continuous improvement in delivery & operations Innovation Mindset – Cultivating curiosity, experimentation, and forward-looking capability development Leadership & Collaboration – Inspiring others, building trust, and enabling collaboration across teams Working Conditions This is a permanent position This role will be based at Chiswick Park, with some flexibility on remote working as appropriate Working hours are 9:00 – 17:00, Monday to Friday May be required to attend (and travel to) locations, including other IMG buildings and meetings TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy . For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.