Executive Assistant & Founders Associate (Bilingual - LATAM)

Job description

Key Responsibilities: Executive Correspondence: Manage inbox and drive professional communication with C-Suite executives from major global tech partners. Calendar & Pipeline Management: Oversee complex scheduling and follow up on business deals to keep the pipeline moving. Contract & Legal Operations: Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts. Financial Admin: Manage invoices, billing processes, and basic workflows via Stripe. Content & Systems: Create high-quality business presentations/decks and organize company workflows using Notion. High Responsiveness: Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours. Tools & Platforms Required: Notion (Advanced workspace management) Stripe (Invoicing and billing) Presentation Software (PowerPoint, Google Slides, or Keynote for high-level deck creation) Contract/Legal Document Review Tools Qualifications & Requirements: Bilingual English/Spanish: Exceptional, professional verbal communication. Exceptional Written English (Non-AI): This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human. Proven Experience: Prior experience supporting C-Suite executives, Founders, or working in Tech/AI startups. Legal/Contract Acumen: Strong capability to review documents, identify gaps, and manage contract lifecycles. Autonomy: High level of independence; ability to operate with minimal supervision and high accountability. Technical Requirements: USB Headset with Noise Cancellation feature Working Webcam Computer with at least 1.8 GHz processor and at least 4GB RAM Main Internet Service Speed: at least 25 Mbps cable connection Backup Internet Service Speed: at least 10 Mbps Benefits: 100% Work-From-Home (Remote from LATAM) Job Security, Stability, and Long-Term Career Growth Paid Training & Upskilling Opportunities Exceptionally Supportive and Inclusive Culture Holiday & Overtime Pay Schedule: 9:00 AM to 6:00 PM EST (Eastern Standard Time) Location: Remote (LATAM) Wing is on an exciting mission to redefine the future of work for companies worldwide! We are the premier choice for fast-growing businesses looking to build world-class teams and place their operations on autopilot. We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States. This is a unique, hybrid role. You won’t just be managing a calendar; you will act as a true operational partner, handling both high-level executive administration and Founders Associate-level business operations. If you thrive in fast-paced tech environments, possess exceptional business acumen, and can solve operational problems from multiple angles, this role is for you. Please note: Only qualified candidates will be invited to take the assessment and be scheduled for an interview.