Executive Assistant (Hybrid)

Job description

Executive Assistant – Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India. Key Responsibilities Provide high-level executive support, including calendar management, travel coordination, and correspondence Coordinate and manage high-touch client interactions and communications Lead and execute end-to-end event planning , including internal and client-facing events Partner closely with executives to manage priorities, logistics, and scheduling Support cross-functional collaboration with global teams, particularly in India Handle confidential information with discretion and professionalism Qualifications Around 5 years of experience as an Executive Assistant or in a similar role Strong background in event planning and execution Experience supporting global or international teams and working across time zones Prior experience in one or more of the following industries preferred: o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments Exceptional organizational, communication, and multitasking skills High level of professionalism and client service orientation Benefits & Perks Medical and dental coverage 401(k) with up to 6% match Other perks: Gym, recreation room, free lunch Collaborative and stable team environment (long-tenured EA team) Work Environment Hybrid schedule with flexibility Highly collaborative, client-facing culture Opportunity to work with global teams and high-level executives