Executive Assistant I

Job description

Work Location: Dieppe, New Brunswick, Canada Hours: 37.5 Line of Business: Administration Pay Details: $55,000 - $80,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description: Provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. CUSTOMER Provide a high level of administrative support ensuring quality service and professionalism at every interaction. Act as the point of contact among executives, employees, clients and other external partners. Manage information flow in a timely and accurate manner. Maintain executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel. Manage expenses and prepare weekly, monthly or quarterly reports. Format information for internal and external communication – memos, emails, presentations, reports. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Support broader team may manage office supply inventory, equipment, and other processes as required. SHAREHOLDER Prioritize and manage own workload to meet SLA requirements for service and productivity. Consistently exercise discretion in managing correspondence Understand and apply operating policies and procedures. Ensure documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations. Escalate non-standard or high-risk activities as necessary. Identify and recommend opportunities to enhance productivity, effectiveness and operational efficiency. Ensure necessary due diligence to support the accuracy of all activities. Be knowledgeable of and comply with Bank Code of Conduct EMPLOYEE / TEAM Participate fully as a member of the team, support a positive work environment that promotes service to the business, quality, innovation and teamwork and ensure timely communication of issues/ points of interest. Support the team by continuously enhancing knowledge / expertise in own area and participate in knowledge transfer within the team and business unit. Participate in personal performance management and development activities, including cross training within own team. Keep others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities. Contribute to a fair, positive and equitable environment that supports a diverse workforce. Act as a brand ambassador for your business area/function and the bank, both internally and/or externally BREADTH & DEPTH Reports to a TDBG Vice President (VP) and provides administrative support. May support multiple VPs and AVPs and their respective team. Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity. Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes. Typically has interaction with internal customers / partners. Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities. Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items. Role may also be involved with the administration of sensitive and/or confidential material requiring discretion. Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions EXPERIENCE & EDUCATION Post-Secondary education 2+ years of experience Work activities include a blend of highly collaborative activities and individual deliverables. Individuals are expected to be onsite 4 days a week. Colleagues may spend more or less days in office as required by the business line. Who We Are: TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities. Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home. Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact. We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role. Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you! Language Requirement (Quebec only): Sans Objet