Executive Assistant IB&M Finance

Job description

Executive Assistant, IB&M Finance Partner with senior Finance leaders across one of Australia's leading banking institutions Drive culture, collaboration and team effectiveness Gain unique exposure across Institutional Banking & Markets and Financial Services Do work that matters As Executive Assistant within IB&M Finance, you'll play a pivotal role supporting senior leaders while helping to create an engaged, high-performing and well-connected team. Reporting to the General Manager, IB&M Finance Performance Management, you'll provide trusted support to three General Managers across executive administration, stakeholder coordination, team engagement and operational activities. This is an opportunity to go beyond traditional executive support and become a valued partner within a dynamic and fast-paced environment. See yourself in our Team Financial Services supports CommBank's strategy of building tomorrow's bank today through a focus on trust, resilience and capital generation. Within Financial Services, IB&M Finance provides financial control, performance insights, product control and regulatory accounting support to Institutional Banking & Markets (IB&M). The team works closely with senior stakeholders across the Bank to help drive informed decision-making and business performance. Your impact You will: Provide proactive diary, inbox and time management, ensuring leaders' priorities are effectively coordinated. Deliver professional administrative, secretarial and business support to three General Managers and their broader teams. Coordinate meetings, leadership forums and stakeholder engagements, including agendas, papers, minutes, actions and follow-up. Collate and review presentations, reports and briefing materials, ensuring priority items are actioned. Coordinate domestic and international travel, appointments, events and business logistics. Build and maintain strong relationships with internal and external stakeholders across the Group. Support onboarding and team administration activities, partnering with leaders and support teams to deliver a positive employee experience. Assist with the delivery of culture, engagement, wellbeing and recognition initiatives across IB&M Finance. Maintain team collaboration platforms and information repositories, including SharePoint and Microsoft Teams. Support planning activities, business events, team communications and leadership priorities. Manage invoices, purchase orders and financial administration in line with Group policies and budgets. Coordinate technology, facilities and operational requests to ensure smooth day-to-day team operations. Monitor and maintain people, compliance and operational reporting requirements. Identify opportunities to improve processes, enhance efficiency and support consistent ways of working across the team. We're interested in hearing from people who have Experience supporting senior leaders within a fast-paced corporate environment. Exceptional organisational, planning and time management skills. Strong communication and stakeholder management capabilities. The ability to manage multiple priorities with professionalism, discretion and attention to detail. A proactive, solutions-focused mindset and willingness to take ownership. Experience coordinating events, team initiatives, communications or engagement activities. Advanced Microsoft Office skills, including Outlook, Teams, PowerPoint and Excel. A strong risk mindset and commitment to delivering quality outcomes. Build your career with us This is an excellent opportunity to partner with senior leaders, influence team culture and gain broad exposure across one of CommBank's most dynamic finance teams. Working at CommBank At CommBank, we support flexibility so you can balance how and where work is done, with at least half of each month connecting in the office. We also offer flexible options including adjusted start and finish times, part-time arrangements and job share opportunities. We're committed to creating a diverse and inclusive workplace where everyone feels valued, respected and empowered to thrive. If you're excited by this opportunity, we'd love to hear from you. If you're already part of the Commonwealth Bank Group (including Bankwest, x15ventures), you'll need to apply through Sidekick to submit a valid application. We’re keen to support you with the next step in your career. We're aware of some accessibility issues on this site, particularly for screen reader users. We want to make finding your dream job as easy as possible, so if you require additional support please contact HR Direct on 1800 989 696. Advertising End Date: 13/09/2026