Executive Assistant III

Job description

Job Title Executive Assistant III Agency Texas A&M Engineering Department Vice Chancellor Of Engineering Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Executive Assistant III, under direction, provides administrative support to high level administrators, including special events, projects, initiatives and programs. Provides leadership in planning, directing, and evaluating unit operations. Functions as a high level liaison to customers, represents the organization on committees, and maintains interactions with high ranking officials within and outside of the the organization. Exercises discretion and independent judgment with respect to matters of significance. Responsibilities: -Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and approves and processes travel reimbursements. -Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to management. -Formulate, Interpret, and implement policies, rules, and regulations. Acts as administrator’s representative in dealing with third parties. -Communicates agency objectives, tasks, and decisions to staff of behalf of an executive. Researches and handles special projects. -Coordinates and leads support for departmental functions, including planning, directing, and evaluating operations. Plans long and short-term business objectives. -Makes arrangements for dignitaries and other distinguished visitors, as well as potential employees visiting the campus and welcomes them on behalf of the administrator. Arranges university social functions and receptions hosted by administrator. -Oversees the review and evaluation of administrative practices and programs and formulations policies. Conducts research for and briefs administrator prior to meetings and events. -Oversees the preparation of reports, manuals, and publications. Oversees the administrative assignments, programs, and other administrative matters. Coordinates and monitors action items for administrator. -Serves as liaison and point of contact for the administrator. -Coordinates work flow and may supervise staff and/or Student Workers. -Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes. -Assists in the resolution of complex, highly sensitive, and confidential administrative matters. -Coordinates committee meetings, prepares agendas, and organizes and tracks agenda items. Represents the administrator on numerous committees in his/her absence. Leads or serves on State, local, University, and System committees. -Serves as an Office Manager. Maintains and monitors budgets and has fiscal records management responsibilities. What We Need: -Bachelor’s degree in applicable field or equivalent combination of education and experience. -Six years of related experience. Knowledge, Skills and Abilities: -Knowledge of word processing, spreadsheet, database, and presentation applications. -Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills. Work Location: Main Campus – College Station, TX. Texas A&M Engineering provides an outstanding benefits package including but not limited to: Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts. Options for Vision , Dental , Life , and Long-Term Disability insurance. A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution. Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b). Flexible spending account options for medical and childcare expenses Generous paid time off with holidays , vacation and sick leave . Robust free training access through LinkedIn Learning plus professional development opportunities. Tuition assistance and Educational release time to further your academic pursuits. Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness. Wellness release time offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: Resume/CV Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. Letter of interest Applications received by Texas A&M Engineering must have all required job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. Compensation Philosophy: Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering. Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions. Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.