Executive Assistant, Investments

Job description

**Dalio Family Office Overview:** The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures, investments, and philanthropic efforts under Dalio Philanthropies, which includes OceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation. The core of the DFO’s culture is built around meaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi. This position will be based in our Singapore office. **Pillar Overview:** ​​The Investment Pillar facilitates the execution of new investments made on behalf of the Dalio family, provides reporting on the asset allocation and investment performance of the investment assets, and provides appropriate education for family members and other relevant stakeholders. **Position Summary:** Provide high-trust executive and business-management support to the Singapore Investment Pillar. This role manages complex calendars, travel and expenses while coordinating broader business needs, including investment events, office initiatives, and investment-team tools and services. The ideal candidate combines excellent administrative execution with the judgment, discretion, and initiative to operate effectively in a fast-moving, highly confidential investment environment. **Position Location:** Singapore **Role Responsibilities:** - Manage complex calendars, scheduling, and meeting logistics for the Singapore Investment Pillar, coordinating across global teams, external partners, and multiple time zones. - Coordinate business travel arrangements and prepare and reconcile expense reports accurately and promptly. - Provide day-to-day administrative and coordination support to the Singapore investment team, helping prioritise requests, track follow-ups, and maintain effective team workflows. - Plan and execute investment meetings, summits, and other business events, including agendas, participants, venues, materials, and follow-up actions. - Support general business-management activities and ad hoc projects for the Singapore office and investment function. - Coordinate access, administration, and vendor support for investment-team tools and services. - Handle highly confidential investment, platform, and personnel information with sound judgment and discretion. - Work closely with the broader Investments executive-assistant network to coordinate coverage and provide leverage where appropriate. - Additional duties as assigned. **The ideal candidate will possess the following professional qualifications:** - Minimum of 7 years of experience supporting senior executives, preferably within investment, financial services, or a similarly complex professional environment. - Proven ability to provide high-trust support in an investment, financial-services, or similarly complex professional environment. - Strong calendar, travel, expense, and meeting-management capabilities, with excellent organisation and attention to detail. - Excellent written and verbal communication skills, with the ability to coordinate effectively across functions, seniority levels, and time zones. - Proven discretion and sound judgment when handling confidential or security-sensitive information. - Strong proficiency with Microsoft 365 applications and the ability to learn and administer business and investment-related systems. - Bachelor’s degree or equivalent relevant professional experience. **The ideal candidate will possess the following knowledge, skills, attributes, and values:** - Experience supporting investment professionals, a family office, or another high-trust financial-services environment. - Experience planning executive-level meetings, conferences, off-sites, or investment summits. - A proactive, resourceful, and adaptable approach, with the capacity to take on broader business-management responsibilities as needs evolve. - Ability to manage competing priorities, anticipate needs, and drive work to completion with limited supervision. - Experience collaborating with globally distributed teams and executive-support colleagues.