Executive Assistant/Investor Relations Coordinator

Job description

About The Opportunity Wonder is seeking a high-velocity, detail-oriented Executive Assistant & Investor Relations Coordinator to partner directly with our Chief Financial Officer. In this hybrid role, you will serve as both the operational backbone for the CFO’s day-to-day schedule and a crucial execution partner for the broader finance organization. This role bridges executive support, finance operations, and investor communications. The ideal candidate exercises exceptional discretion, thrives in a fast-paced environment, and excels at managing complex cross-functional workflows between internal executive leadership, board members, investors, and research analysts. The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs before they arise, and brings a high level of professionalism, curiosity, and operational excellence to everything they do. The Impact You Will Make Executive Partnership & Calendar Management Partner directly with the CFO to manage a high-volume, dynamic calendar, prioritizing competing demands and aligning schedules with business priorities. Track CFO deliverables, action items, and departmental deadlines, ensuring seamless cross-functional follow-through. Screen and prioritize incoming requests, triage communications, and act as a strategic gatekeeper to optimize the CFO's time. Investor Relations & Stakeholder Coordination Serve as the primary administrative point of contact for current and prospective investors, analysts, and board members. Coordinate investor meetings, earnings calls, roadshows, analyst days, and shareholder events, managing end-to-end logistics and schedules. Maintain and update the IR CRM/database, tracking interactions, investor profiles, cap table updates, and meeting follow-ups. Assist in drafting, proofreading, and organizing investor communications, quarterly earnings decks, shareholder letters, and investor data rooms. Coordinate the preparation and distribution of board meeting materials, board decks, and post-meeting action items. Operational & Financial Support Prepare, process, and reconcile complex expense reports, invoices, and purchase orders for the finance and IR functions. Maintain strict confidentiality surrounding non-public financial information, strategic plans, and sensitive investor relations communications. Drive operational improvements across administrative and IR workflows to enhance team efficiency. Coordinate travel arrangements, detailed itineraries, and travel logistics for investor and executive meetings. What You Bring to the Table 7-10+ years of experience supporting C-level executives (preferably CFOs), preferably within fast-paced or high-growth environments Exceptional organizational skills with the ability to manage multiple priorities simultaneously Strong judgment, discretion, and professionalism handling confidential and sensitive information Outstanding written and verbal communication skills, with a keen eye for detail when proofreading financial presentations, decks, and investor correspondence. Proven ability to anticipate needs, solve problems proactively, and operate independently High attention to detail and strong follow-through Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus Experience coordinating board meetings, investor communications, or executive-level presentations Bachelor’s degree or equivalent experience preferred. Got These? Even Better! Direct exposure to Investor Relations, Finance, or Corporate Governance in a high-growth or public company environment. As a matter of company policy, Wonder does not sponsor applicants for employment visa status for this role. Our hybrid model requires 3 days a week in the office, with flexibility based on role demands. That said, many team members choose to come in more often to take advantage of in-person collaboration and connection. You're welcome—and encouraged—to be in the office up to 5 days a week if it works for you. New York: $96,000-$135,500 per year. Wonder uses geographic-specific salary structures, which means the salary offered may vary depending on where the job is located. The final salary offer will take into account various factors, such as the candidate's skills, education, training, credentials, and experience. Benefits The benefits applicable to this role include a competitive compensation package with equity and a 401(k). We also offer a choice of medical, dental, and vision plans, company paid short and long term disability coverage, paid time off including flexible time off for exempt employees, paid vacation for non-exempt employees, and paid sick leave in compliance with applicable law in addition to paid parental leave, discounted meals and exclusive perks across the Wonder family of brands. Eligibility, effective dates, and available plan options vary by employment classification and location. To learn more about benefits for this role, visit our Careers page here . A Final Note At Wonder, we build the best teams by hiring with an objective lens — evaluating people for their potential while championing diversity, equity, and inclusion. We do not discriminate based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class. As part of our commitment to fair and compliant hiring practices, Wonder participates in the federal government's E-Verify program to confirm employment eligibility. If you need an accommodation during the interview process, please let your recruiter know. We look forward to hearing from you! We'll contact you via email or text to schedule interviews and share information about your candidacy .