Executive Assistant Manager

Job description

**About Vista Equity Partners** Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vista’s presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem. Through its Agentic AI Factory, Vista is embedding Generative AI across its global portfolio — enabling companies to integrate intelligent, responsible AI into products, operations, and decision-making. This initiative is strengthened through portfolio-wide learning programs, leadership workshops, and AI hackathons that foster innovation, build fluency, and accelerate practical AI adoption across teams. **About Amtech** Amtech is a leading provider of enterprise software solutions for the packaging, printing, and manufacturing industries. Our integrated systems streamline order management, production planning, scheduling, inventory, and business analytics — empowering customers to drive efficiency, reduce costs, and improve operational performance. With a strong commitment to innovation and customer success, Amtech delivers reliable technology backed by deep industry expertise. With Vista’s investment and strategic guidance, we combine the agility of a growing technology organization with the scale, stability, and career mobility of a global software ecosystem. **Our Employee Value Proposition**At Amtech, our people are our greatest differentiator. We create an environment where you can: **Purpose**Shape the future of manufacturing and supply chain operations by delivering mission-critical enterprise software used by industry-leading organizations. **Growth**Access continuous learning, leadership development, and cross-portfolio opportunities through Vista’s global network — accelerating both technical and managerial career paths. **Culture**Work in a collaborative, transparent, and people-first environment where values, accountability, and integrity guide every decision. **Innovation**Engage with cutting-edge technologies, including AI-driven automation, and contribute to modernizing financial systems and operational processes across the business. **Role Description** We’re looking for someone who enjoys being at the center of things—keeping the office running smoothly, enabling leaders to focus on what matters most, and creating a workplace where people feel engaged and supported. This role blends office management, executive support, and employee engagement, making it ideal for someone who is organized, proactive, and people-oriented. **This is a full-time, work-from-office role, and requires flexibility in working hours based on business and leadership needs.** **KEY RESPONSIBILITIES** **1.****Executive Support (Primary Focus)** - Provide end-to-end support to senior leadership (calendar, meetings, travel, priorities)Manage complex scheduling across stakeholders and time zone - Prepare agendas, track action items, and ensure follow-ups - Handle confidential information with discretion and professionalism **2. Office Operations & Administration** - Ensure smooth day-to-day office operations in a hybrid (WFO) setup - Manage vendors (facilities, housekeeping, IT, supplies, etc.) - Oversee office budgets, procurement, and inventory - Coordinate with internal teams for infrastructure and workplace needs - Maintain a safe, well-functioning, and welcoming office environment **3. Employee Experience & Engagement** - Plan and execute office engagement initiatives (events, celebrations, team activities) - Drive in-office experience to make WFO meaningful and enjoyable - Support onboarding experience for new hires - Partner with HR to create a positive workplace culture **4. Coordination & Stakeholder Management** - Act as a bridge between leadership, teams, and external stakeholders - Support cross-functional coordination for key initiatives - Ensure smooth communication and execution across teams **SKILLS & QUALIFICATIONS** - Bachelor's degree - 4-7 years of experience in Office Management / Executive Assistant / Workplace Operations - Strong organizational and multitasking skills - High level of ownership and attention to detail - Excellent communication and stakeholder management skills - Ability to handle ambiguity and work in a fast-paced environment - Comfortable working from office and managing on-ground operations **Why Join Amtech** At Amtech, you will drive meaningful financial impact in a growing enterprise software organization while benefiting from Vista’s world-class ecosystem. You’ll collaborate with talented peers, leverage cross-portfolio learning programs, and help shape the future of Amtech’s financial operations and systems. Build your career with Amtech — **backed by the strength, scale, and innovation culture of Vista.**