Executive Assistant & Office Manager

Job description

At Range, we’re building towards a world where anyone can live the financial life they imagine for themselves. If that sounds like a mission you want to be a part of, let’s create it together. We’re building AI-powered wealth management. Investments, taxes, retirement, estate planning, all in one platform instead of scattered across different advisors and apps. We're backed by Google's Gradient Ventures, Cathay Innovation, Scale Venture Partners, and more. We’re growing fast while still small enough that everyone's work is visible and impactful. ABOUT THE ROLE We're looking for a sharp, proactive Executive Assistant & Office Manager to be a trusted partner to our NYC-based executives and a warm anchor for our NYC office. This is a high-trust, high-visibility hybrid role, equally split between executive support and keeping our office running at its best. You'll work closely with the executive team on scheduling, communications, travel, and special projects, while ensuring the office runs seamlessly and every visitor or team member feels genuinely welcomed. This role suits someone who takes pride in anticipating needs before they're voiced, operates with discretion and high EQ, and finds real satisfaction in making both people and environments run at their best. WHAT YOU’LL DO WITH US - Create a warm, professional environment by greeting visitors, setting up conference rooms, and making sure guests feel well taken care of from the moment they arrive - Keep the office stocked and tidy, including food, supplies, and general upkeep so the space reflects the team's standards - Serve as the day-to-day point of contact for building management and vendors for routine needs - Own and manage calendars for NYC-based executives, proactively resolving conflicts, protecting focus time, and ensuring each day is structured for maximum impact - Coordinate complex domestic and international travel including flights, hotels, ground transport, and detailed itineraries for NYC-based executives - Prepare meeting materials, agendas, briefing docs, and follow-up summaries so NYC-based executives walk into every conversation informed and ready - Draft and manage correspondence on behalf of NYC-based executives with precision and appropriate tone - Track action items and key deliverables, following up with internal stakeholders to keep priorities moving - Support special projects and research as needed, from vendor evaluations to ad hoc analysis - Serve as a liaison between NYC-based executives and internal teams, investors, and external partners, handling sensitive information with full discretion WHAT YOU'LL BRING - 3 to 5 years of experience as an Executive Assistant or in a similar high-trust operational role, ideally supporting a C-suite executive at a startup, investment firm, or fast-moving tech company - Exceptional calendar and time management skills; you anticipate needs rather than react to them - Discretion and mature judgment; you are trusted with sensitive conversations, documents, and relationships as a matter of course - High EQ and genuine warmth; you read the room and adapt your style to whoever you're supporting - Clear, polished written communication with comfort drafting emails, memos, and briefs on behalf of a senior executive - Strong organizational instincts with the ability to manage competing priorities without losing detail - A proactive, ownership-oriented mindset; you identify gaps before they become problems - Comfort with ambiguity and a desire to grow with an early-stage company BENEFITS - Health & Wellness: 100% employer-covered medical insurance for employees (75% for dependents), plus dental and vision coverage - 401(k): Retirement savings program to support your future - Paid Time Off: time to reset and recharge + most federal holidays - Parental Leave: Comprehensive leave policy for growing families - Meals: Select meals covered throughout the week - Fitness: Monthly movement stipend - Equity & Career Growth: Early exercise eligibility and a strong focus on professional development - Annual Compensation Reviews: Salary and equity refreshes based on performance - Boomerang Program: After two years at Range, you can take time away to start your own company. We’ll hold your spot for 6 months - and pause your equity vesting, which resumes if you return Range is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. As a company, we are committed to designing products, building a culture, and supporting a team that reflects the diverse population we serve.