Executive Assistant/Office Manager

Job description

Cin7 is a fast-growing global software company that provides solutions for modern-day product sellers. We help these sellers connect and simplify their operations, keep track of their inventory at scale, and help them sell their products across multiple sales channels around the world. Cin7 is expanding very quickly with a mission to empower product sellers to thrive by making selling as easy as buying. We are committed to this mission to become the leading Inventory Management Software brand in the world. Serving over 8,000 customers globally, processing more than 125 million orders per year, and supporting over $35B of Gross Merchandise Value, Cin7 has been rated [best overall in inventory management software](https://www.forbes.com/advisor/business/software/best-inventory-management-software/) in 2024 by Forbes Advisor. ### How you’ll make an impact: Cin7 is looking for an Executive Assistant/Office Manager to provide dedicated support to our CEO and lead the day-to-day people and facilities experience out of our Denver office. This is a hybrid, "people in places" role: you'll be a trusted partner to executive leadership while also serving as the on-the-ground presence who keeps our physical workspace running well and makes sure the people in it feel supported. This role sits within our People & Culture team, with regular collaboration with senior leadership on scheduling and coordination needs. **Location**: Denver, CO **Schedule:** Hybrid — minimum one day per week in the Denver office, with additional in-office days as needed based on business and leadership needs. ### What you'll do: **Executive & Administrative Support** - Own the CEO's calendar, both internal and external, including management of their meeting cadence and scheduling priorities. - Manage and facilitate organization-wide communications from the CEO, including coordination of Board and Leadership meetings and materials. - Coordinate Executive and Senior Leadership meetings, including our Global All Hands, across geographies and time zones. - Facilitate travel arrangements and planning for the CEO, including assistance with the expense reimbursement process. - Help coordinate logistics for meetings and events involving senior leadership, including room booking, materials prep, and catering. **Workplace & Facilities** - Own the day-to-day operation of the Denver office: maintenance requests, shared space management, security/access, and vendor relationships (cleaning, supplies, amenities, repairs). - Act as the primary point of contact for building management and office-related vendors, including negotiating and tracking service agreements. - Manage office supply and equipment ordering, budget tracking, and inventory. - Plan for space needs as our team grows, including onboarding logistics for new hires (desk setup, equipment, access). - Support health, safety, and compliance standards for the physical workspace. **People & Culture Support** - Partner with the People & Culture team to plan and run in-office culture moments: team events, social gatherings, and recognition activities for the Denver-based team. - Help coordinate logistics for company-wide moments that touch the Denver office, such as year-end celebrations. - Serve as a local point of contact for new hires and visiting colleagues, helping them feel oriented and supported. - Support onboarding logistics in partnership with People Ops. ### What you'll bring: - 3+ years of EA/PA experience supporting a senior executive (CEO, C-suite, or equivalent), ideally paired with office management or workplace operations experience. - Excellent judgment and discretion when handling confidential and sensitive information. - Demonstrated excellence in verbal and written communication, with the ability to serve as a trusted proxy for the Executive Team. - Comfortable working in a fast-paced, deadline-driven environment, managing multiple priorities with strong attention to detail. - Experience managing multiple time zones for a global organization is a plus. - Comfortable managing vendor relationships, service agreements, and budgets. - Proficiency with Google Workspace, Slack, and Zoom. - A people-first, "no task too small" mindset — you're energized by supporting both leadership and the broader team. - Previous experience with software or technology businesses is a bonus. ### In return, we offer: - Competitive benefits include medical, dental, vision, and a 401k company match program. - A flexible PTO policy, allowing you the time you need to recharge. - A diverse team, where everyone helps each other and inclusion is a core value. - Remote work flexibility allows you to maintain a work-life balance in a way that suits your needs. - Frequent company-sponsored events so you can get to know your coworkers.