Executive Assistant / Office Manager

Job description

Role and Responsibilities Are you a smart, creative problem solver with exceptional work ethic and excellent communication skills? Do you want to work for one of the hottest Silicon Valley technology companies? Come join Loti AI in our office Vadodara! Loti is growing and is looking for an Office Manager / Executive Assistant to support our Co-Founder and CTO and do whatever is necessary to keep the entire company happy, productive and growing the business. Provide administrative support to Loti’s senior executives. Represent the Executive Offices with poise, grace and utmost professionalism. Partner with Loti’s EA in the US (Pacific time zone), customers, employees, and management team all over the world. Manage scheduling of Board meetings, customer meetings, executive staff meetings, off-sites, dinners, events, and speaking engagements. Ensure that all logistics are handled including facilities, A/V, security and catering requirements with focus on efficient time management. Manage demanding calendars involving participants from various departments/functional groups and geographic locations/time zones with tact and judgment Plan and book travel and has the foresight to think through all of the logistics Perform special projects and research assignments as time allows and required Learn. Herd cats. Be smart. Get stuff done. Help build a vibrant, open, upbeat office culture. Required Qualifications BA/BS, or equivalent job experience. Organized, punctual, excellent attention to detail and ability to commute into our Vadodara office daily. 3+ years’ experience performing executive administrative support and general office management duties ideally in fast paced, results driven technology companies. Deep knowledge of international travel logistics management, including obtaining travel visas. Proficient, savvy and enthusiastic user of technology, ideally both Macintosh and PC, smart phones/mobile devices as well as MS Office applications, Google and other cloud based applications and can learn any new desktop or mobile app that is put in front of you quickly. Excellent written and oral communication skills are an absolutely must as well as strong interpersonal skills and the ability to handle multi-faceted responsibilities simultaneously. Professional presence, maturity, dependability and ability to handle highly sensitive and confidential information is critical. This is highly visible position that requires interaction with associates at all levels internally as well as high level executives, investors and board members externally. Ability and desire to learn new skills and effectively perform unfamiliar tasks quickly. Openness to taking on new responsibilities as needs change and new requirements develop. Must be results oriented and have a high degree of motivation, decision-making, organizational and time-management skills You are up for anything thrown at you and you tend to stay calm in stressful situations What We Offer Work with established AI industry leaders in creating an entirely new market that didn’t exist 5 years ago. With the proliferation of deepfakes and adoption of new legislation to combat them, Loti is at the intersection of a critical need for generative AI companies, high-profile individuals, brands and content distribution networks. Work with an exceptionally passionate, talented, high-performance team that moves fast and rewards ownership. High-energy atmosphere of a young company Competitive compensation package Lots of freedom for creativity and personal growth Excellent opportunity to get in at the ground level and directly shape the trajectory of a mission-driven company at the frontier of AI and digital identity! About Loti AI, Inc Our names, our faces, our voices, our personas and our memories are some of the most fundamental things we call uniquely our own. We carry them throughout our lives and share versions of them with those we spend our limited time with. Loti’s mission is to make sure that who you are remains within your control. That everyone has the right to be remembered or forgotten and that technology should aid, not hinder, us in this effort. AI is a powerful tool, but we can’t let the hammer become the architect. Loti will promote human creativity and individuality by protecting those who share their gifts. At Loti AI, we’re building the infrastructure to protect digital identity at scale. Our platform helps public figures, creators, and brands safeguard their likeness and content across the internet. As AI-generated impersonation and deepfakes rise, we believe everyone should control how they show up online.