Executive Assistant & Office Manager (Bangalore)

Job description

We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment. ### **Key Responsibilities** #### **Executive Support** - **Calendar & Time Management:** Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities - **Travel & Logistics:** Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting - **Communication & Gatekeeping:** Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time - **Meeting Preparation & Follow-ups:** Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action items - **Anticipation & Problem-Solving:** Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction #### **Office Management** - **Office Operations:** Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics - **Facilities Coordination:** Act as the primary liaison with building management for maintenance, repairs, and overall office environment - **Culture & Experience:** Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment - **Technology & Tools:** Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed - **Process Building:** Establish and improve scalable workflows for office operations and administrative support as the office grows --- ### **Qualifications** - **Experience:** 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative role - **Ownership & Judgment:** Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situations - **Organization & Attention to Detail:** Exceptional ability to manage multiple priorities without dropping the ball - **Discretion:** High level of integrity and professionalism when handling confidential information - **Tech-Savvy:** Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira) - **Communication:** Clear, concise written and verbal communication skills - **Adaptability:** Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasks --- ### **Nice to Have** - Experience supporting Sr management - Experience opening or scaling an office - Event planning or workplace experience background - Exposure to budgeting, expense tracking, or basic bookkeeping --- ### **Why This Role** This is an opportunity to play a foundational role in building a new office while working closely with leadership. You’ll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.