Executive Assistant & Office Manager (m/f/d)

Job description

We are looking for a highly organised, proactive and service-minded Executive Assistant and Office Manager to provide high-level support to senior stakeholders and ensure the smooth day-to-day running of our Munich office. In this role, you will combine executive support, office management and people leadership responsibilities, acting as a trusted point of contact for internal and external stakeholders. YOUR TASKS Provide professional executive assistance to c-level and Partner roles, including complex calendar management, meeting coordination, travel arrangements and expense processing. Prepare, review and coordinate correspondence, reports and other confidential documents in English and German. Manage day-to-day office operations, ensuring a welcoming, efficient and well-organised working environment. Lead and coordinate a small office support team of 3-4 people, ensuring clear priorities, effective collaboration and high-quality service delivery. Support internal meetings, events, visitor management and employee engagement activities. Drive continuous improvement of administrative and office processes, identifying opportunities to increase efficiency and service quality. Handle sensitive information with a high level of discretion, professionalism and trust. WHAT WE EXPECT FROM YOU Several years of experience as an Executive Assistant, Office Manager, Team Assistant or in a comparable administrative role, ideally in a professional services, consulting or international business environment. Fluency in both English and German, written and spoken, with the ability to communicate confidently and professionally across all levels of the organisation. Initial leadership or coordination experience, with the ability to guide, motivate and develop a small team. Excellent organisational skills, strong attention to detail and the ability to prioritise effectively in a fast-paced environment. A proactive, hands-on and solution-oriented mindset with a strong service orientation. Confident handling of Microsoft Office applications and digital collaboration tools. High level of discretion, reliability and professionalism when dealing with confidential information. Strong interpersonal skills and the ability to build trusted relationships with colleagues, leaders and external partners. WHAT WE OFFER A varied and responsible role at the heart of a growing international consultancy. The opportunity to work closely with senior stakeholders and contribute to an efficient, collaborative office environment. Responsibility for coordinating and developing a small office support team. An inclusive, supportive and international working culture. Modern office facilities in Munich and the opportunity to be part of a global network of colleagues. YOUR BENEFITS Inspiring work environment with space for creativity and innovation Dynamic, international, and highly motivated team with flat hierarchies and short decision-making processes A collegial, ambitious corporate culture with room for personal and professional development Regular employee development discussions Personalised training and career development opportunities in a growing organization Regular team events, such as team breakfasts, a summer festival, and a Christmas party Modern, centrally located office Competitive industry salaries, including an Bonus program Additional benefits, such as meal vouchers, a public transportation ticket, an Urban Sports Club subsidy, a dedicated training budget, and a company pension plan. Ready to shape the future with us? Become part of a team where your ambition meets endless opportunities. Discover what makes Analysys Mason unique and let’s create impact together – your next big career step starts with us. We look forward to getting to know you and exploring how YOUR story could help write the next chapter of ours! If we caught your interest and you would like to be part of our team, simply send us your CV. We look forward to meeting you and listening to your ideas! We are Analysys Mason – an award-winning global management consulting firm helping clients to make and act on the decisions that steer their progress and connect our world. Specialising in technology, telecoms, media, space sectors, we provide bespoke transformation, value creation, transaction, strategy and regulation and policy consulting, combined with research and insights. We help clients navigate complex transformation journeys, always shaping the next . Since 1985, our team has expanded to 450+ professionals across 17 offices in 13 countries and our experts have taken on work in over 140 countries, making us a truly global company. Our vision is to be the leading authority and catalyst for digital change, connectivity and inclusion. We are committed to a sustainable, connected future – contributing to a world where technology delivers for all.