Executive Assistant, Office of the CEO

Job description

HADRIAN - MANUFACTURING THE FUTURE Hadrian is building autonomous factories to reindustrialize America. By combining AI, advanced software, robotics, and full-stack manufacturing, we help aerospace and defense companies build rockets, satellites, aircraft, ships, and other mission-critical systems up to 10x faster and at significantly lower cost. Following our $1.37B Series D at a $7.87B valuation, Hadrian is rapidly expanding our manufacturing footprint, launching new capabilities across welding, casting, forging, electronics, additive manufacturing, and more, while scaling our Factory-as-a-Service platform to transform how critical products are built. Backed by leading investors including JPMorgan Chase, Valor Equity Partners, Andreessen Horowitz, Founders Fund, 137 Ventures, Lux Capital, T. Rowe Price, and Morgan Stanley, we’re building the future of American manufacturing—and looking for exceptional people to help make it happen. If you’re ready to take on the most challenging and rewarding work of your career while helping create American manufacturing jobs for generations to come, you’re exactly who we’re looking for. About the Role We are seeking an exceptional Executive Assistant to support the Office of the CEO, partnering closely with the Executive Assistant and Personal Assistant to deliver seamless, high-level support. This role requires a collaborative team player with strong judgment and attention to detail. You will be embedded in the daily operations of the CEO, supporting core business priorities while providing occasional personal support when needed. The role involves managing a complex scope of responsibilities while maintaining a calm and steady presence in a fast-paced environment. What You’ll Do - Partner closely with the Executive Assistant team to ensure continuity and effective coverage. - Manage the CEO’s calendar with strategic prioritization across internal meetings, leadership sessions, and company commitments. - Prepare briefing materials, agendas, and follow-up communications for executive meetings. - Facilitate information flow across the leadership team, ensuring alignment and follow-through on key priorities. - Coordinate cross-functional initiatives on behalf of the CEO, driving accountability and progress. - Handle confidential communications with discretion and professionalism. - Support external engagement with board members, investors, partners, clients, and media. - Coordinate end-to-end travel logistics, including itineraries that anticipate potential changes. - Prepare the CEO for external engagements such as conferences, speaking events, and stakeholder meetings. Personal Support - Provide personal assistance when needed, including appointments, vendors, and travel coordination. - Handle sensitive personal matters with a high level of discretion and sound judgment. - Anticipate needs and take initiative to resolve issues proactively. What We're Looking For - 5+ years of experience supporting Founder or C-suite executives in a fast-paced environment. - Experience managing both business and personal support for senior leaders. - Strong organizational and project management skills with close attention to detail. - Excellent written and verbal communication skills across a range of stakeholders. - Proficiency with tools such as Microsoft Office and task management platforms. - Ability to manage competing priorities and make sound decisions in real time. - High level of discretion when handling sensitive information. - Positive, collaborative approach that contributes to team culture. What Will Set You Apart - Demonstrated interest in advanced technology, aerospace, or manufacturing. - Strong sense of ownership, with a commitment to availability and accountability in a fast-paced environment. - Sound judgment in dynamic situations, with the ability to act independently or escalate when appropriate. - Ability to bring structure to ambiguity, driving clarity and momentum across competing priorities. - Clear and professional communication style and tailor to diverse audiences. - Proven ability to build trust through reliability, discretion, and a consistent presence. - Positive and collaborative approach that enhances team effectiveness. BENEFITS FOR FULL-TIME EMPLOYEES - Medical, dental, vision, and life insurance plans for employees - 401k - Relocation support may be provided for certain situations, based on business need. - Flexible vacation policy - Equity ITAR REQUIREMENTS To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here https://www.pmddtc.state.gov/?id=ddtc_kb_article_page&sys_id=24d528fddbfc930044f9ff621f961987. USE OF AI IN HIRING Hadrian uses AI-assisted tools in our recruiting and hiring processes to help our team work more efficiently. This may include tools that help organize and analyze recruiting data, as well as an AI-powered notetaker that can record and transcribe interviews and help coordinate feedback. These tools support our team and are not used to make hiring decisions. All candidate evaluations and hiring decisions are performed by humans. If an interview will be recorded, you will be notified in advance and may opt out at any time with no impact on your candidacy. Candidate data processed through these tools is subject to the same protections described in our Privacy Policy https://www.hadrian.co/privacy-policy. HADRIAN IS AN EQUAL OPPORTUNITY EMPLOYER It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.